"Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell"

Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell

Position Number:

896733

Position Category:

Administration

School/Division:

School of Medicine

Department:

Zucker School of Medicine, Office of Admissions

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Associate Dean for Admissions and the Assistant Dean for Enrollment Management and Admissions, the Admissions Coordinator provides high level, comprehensive administrative support and coordination for the Office of Admissions. This role is central to managing and optimizing admissions processes and requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and priorities efficiently. The successful candidate serves as a key point of contact, engaging with students, faculty, staff, applicants, and visitors, and must demonstrate outstanding interpersonal and communication skills. This position requires occasional work on evenings and weekends.

Responsibilities include, but are not limited to:

• Provides support for the admissions processing platform (AMP), including assigning applicants and interviewers, entering applicant data via manual input, Excel, and PDF imports, creating and managing accounts, and updating applicant statuses.
• Manages the primary admissions email account and phone line, ensuring prompt and courteous responses to inquiries.
• Coordinates and facilitates interview days, ensuring seamless operations and a positive candidate experience.
• Manages the confirmation and availability of admissions committee members for weekly virtual meetings during the admissions season.
• Oversees administrative coordination of the Summer Pre-matriculation Program, including invitations, decision forms, welcome packets, and student rosters; collaborates with the Office of Engagement and Excellence to fulfill all administrative requirements.
• Processes and generates Hofstra ID numbers for all interviewees in the Student Information System (Ellucian Banner).
• Collaborates with the Outreach and Engagement Manager on the pre-approval process for candidates in special programs.
• Provides administrative support for Admissions Committee voting meetings, in rotation with other admissions staff.
• Manages and coordinates the calendars of the Associate Dean of Admissions and the Assistant Dean for Enrollment Management and Admissions.
• Undertakes special projects and contributes to office efficiency.
• Performs other related duties as assigned.

Qualifications:

• Bachelor’s degree required.
• At least two years of progressively responsible administrative or coordination experience in a fast-paced environment, preferably in higher education or admissions.
• Excellent customer service, interpersonal, and oral/written communication skills.
• Ability to troubleshoot technology issues and strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom.
• Experience with database management and admissions-specific software highly desirable.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively as part of a team.

Deadline:

Open Until Filled

Date Posted:

09/04/2025

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range:

$60,000 - $63,000