Job Description
Job Summary
Responsible for the oversight of admissions functions for the district office. Provides leadership and supervision in all aspects of the admission process monitoring receipt and processing of official transcripts, test scores, records imaging, and other admission documents, ensuring consistency, efficiency and alignment with institutional policies and procedures. Collaborates directly with the Registrar in leadership and management of process in System Admission and Records Office.
Essential Functions
- Serve as liaison to the colleges regarding institutional admission processes.
- Assist in processing fresh academic start applications and oversee the Special Admissions applicants process for the institution.
- Provide support in interpreting institutional and state policy and procedures regarding admission issues.
- Establish and publish admission application deadlines.
- Monitor admissions mailbox and respond to inquiries from students, parents, and third parties regarding admissions.
- Ensure compliance with state and federal guidelines regarding admission documents.
- Assist with the Texas Common Admissions Application process and work with department data analyst to identify data issues and problem resolution.
- Assist in maintaining the student record automated systems (Texas Common Application, electronic transcript network, student information system, imaging) and software upgrades.
- Hire, train, evaluate and supervise employees.
- Coordinate with third party transcript evaluation companies regarding transcript documents.
- Perform other duties, tasks and assignments as required.
Qualifications
Education & Experience
- Bachelors degree required
- 3 years directly related work experience required; including in-depth knowledge of Student Services
Licensing & Certification
- Valid Texas Driver License
Special Skills
- MS Office Programs
- Information Management Systems
- Texas Higher Education Coordinating Board Rules & Regulations
- Data & Statistical Analysis
Competencies
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
- Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the countrys largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. Youll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, youll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York Citys 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and dont forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nations top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houstons cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and youre ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veterans status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.