Job ID: 376215
About the Job
The University of Minnesota School of Nursing maintains programming, personnel, and physical facilities in Rochester, in partnership with the University of Minnesota Rochester (UMR) campus. This University of Minnesota School of Nursing Rochester campus position provides administrative and academic coordinating functions and support to administration, faculty, adjunct/associate faculty, staff, and students located at the School of Nursing (SoN) Rochester campus. They also coordinate activities and maintain positive professional working relationships with UMR administration, staff, and faculty, and may support other UMN Twin Cities programs as contracted by the SON. The role requires a positive 'can do' attitude, the ability to solve complex problems in coordination with the Twin Cities campus, and excellent community building skills.
Report Structure
The SoN Rochester Administrative Associate reports to the Dean and immediate daily work direction is provided by the Administrative Director and Associate Dean for Academic Programs. The role may supervise student employees located on the Rochester campus.
PRIMARY DUTIES AND RESPONSIBILITIES*
Provide Administrative Support for the School of Nursing (50%)
About the Job
The University of Minnesota School of Nursing maintains programming, personnel, and physical facilities in Rochester, in partnership with the University of Minnesota Rochester (UMR) campus. This University of Minnesota School of Nursing Rochester campus position provides administrative and academic coordinating functions and support to administration, faculty, adjunct/associate faculty, staff, and students located at the School of Nursing (SoN) Rochester campus. They also coordinate activities and maintain positive professional working relationships with UMR administration, staff, and faculty, and may support other UMN Twin Cities programs as contracted by the SON. The role requires a positive 'can do' attitude, the ability to solve complex problems in coordination with the Twin Cities campus, and excellent community building skills.
Report Structure
The SoN Rochester Administrative Associate reports to the Dean and immediate daily work direction is provided by the Administrative Director and Associate Dean for Academic Programs. The role may supervise student employees located on the Rochester campus.
PRIMARY DUTIES AND RESPONSIBILITIES*
Provide Administrative Support for the School of Nursing (50%)
- Primary point of contact for all operations impacting all SoN faculty, staff, and SoN adjunct/affiliate faculty serving at the University of Minnesota School of Nursing on the Rochester campus
- Oversees operational planning and execution of activities related to the Center for Flourishing Health Care Communities
- Develops a communications plan to engage internal and external participants
- Organize visits and hospitality for guest lecturers and other visitors
- Serve as point of physical contact for Skills Lab operations under the direction of the Lab Manager and Clinical Lab Lead
- Monitor use and consistency of equipment, resources, and supplies in the Rochester labs for NUR 3703, NUR 3705, Refresher Labs, VR sessions, and other pre-licensure lab sessions
- Manage lab use and calendar, coordinating SoN educational/programmatic needs with requests for use by other programs or activities
- Advise Associate Dean of Academic Programs on operations of the clinical simulation lab
- Monitors clinical simulation lab policies, procedures, use, and operation
- Communicates needs and requirements of lab inventory to Clinical Lab lead
- Answers questions from students instructors related to campus procedures, location and use of materials, and operation of equipment
- Ensures a safe and healthy work environment, complies with health and safety policies, practices, and programs
- Monitor SoN educational/programmatic needs with requests for use by other programs or activities
- Manage expenditures related to SoN functions and activities occurring at UMR in consultation with SoN Business office and Chief Administrative Officer
- Obtain authorization for purchases in accordance with SoN/UMN policy and delegated authority, accounting for costs and quality, and analysis of current/projected needs
- Manage time to accommodate other duties as requested/required in the role for the SoN
- Manage time contracted with the University of Minnesota Occupational Therapy Program
Qualifications
Required Qualifications
* BA/BS or combination of related education and work experience to equal to four years administrative support experience, which must include two years general office experience. Training/education may be substituted for some of the years of experience
* Previous customer service experience is required.
* Proficiency with computers and with the internet (including web based applications)
* Experience with Microsoft Office applications (including Excel and PowerPoint), with advanced level abilities and efficiency in Word
* Excellent verbal and written communication skills
* Experience handling confidential material
* Excellent interpersonal skills, with the ability to interact professionally with a wide range of
people (e.g., prospective students, faculty, and staff; cultural and ethnic diversity)
* Ability to prioritize and multi-task successfully in a complex, fast-paced environment that experiences peak and slow times
* Ability to work both independently and as a team member
* Exceptional organizational skills
Preferred Qualifications
* Higher Education Experience
* Google Applications (including Calendar, Documents, Forms, and Sites)
* Previous People Soft Experience
All required qualifications must be included in the application materials
Required Qualifications
* BA/BS or combination of related education and work experience equal to four years administrative support experience, which must include two years general office experience. Training/education may be substituted for some of the years of experience
* Previous customer service experience is required.
* Proficiency with computers and with the internet (including web based applications)
* Experience with Microsoft Office applications (including Excel and PowerPoint), with advanced level abilities and efficiency in Word
* Google Applications (including Calendar, Documents, Forms, and Sites)
* Excellent verbal and written communication skills
* Experience handling confidential material
* Excellent interpersonal skills, with the ability to interact professionally with a wide range of
people (e.g., prospective students, faculty, and staff; cultural and ethnic diversity)
* Ability to prioritize and multi-task successfully in a complex, fast-paced environment that experiences peak and slow times
* Ability to work both independently and as a team member
* Exceptional organizational skills
- Meeting coordination experience including: Developing agendas, Minutes, Managing calendars
* Higher Education Experience
* Previous People Soft Experience
- Event planning experience
Founded in 1909 and recognized as the first nursing program established within a university, the University of Minnesota School of Nursing continues to lead the profession into the future. With a mission to generate knowledge and educate leaders to shape the future of nursing and advance health care to improve the health and wellbeing of all, the school and its research are addressing health issues and improving health. With nearly $6 million in National Institutes of Health awards to the School of Nursing and the Earl E. Bakken Center for Spirituality and Healing in 2019, the University of Minnesota rose to 10th in the latest ranking of NIH funding to schools of nursing.
The school is ranked among the top programs in nurse midwifery and nursing informatics, and it is internationally renowned for its efforts to improve health and health care through the use of big data. The School was one of nine nursing schools nationally awarded the Health Professions Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity Magazine in 2020.
The University of Minnesota has one of the largest, more comprehensive academic health centers in the nation. While robust scholarly inquiry is central to the School of Nursing's mission, it is enhanced by interprofessional collaboration with schools and colleges within the University and its health sciences schools comprised of pharmacy, medicine, public health, dentistry and veterinary medicine.
Pay and Benefits
Pay Range: 46,550.40-70,865.60 depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro area
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail jobcentr@umn.edu.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About University of Minnesota
The University of Minnesota Rochester (UMR)
At the University of Minnesota Rochester, our vision is to transform higher education through innovations that empower graduates to solve the grand health challenges of the twenty-first century. UMR prepares students for a broad spectrum of career pathways including pre-med and patient care; psychology and mental health; business and leadership; health technology; public policy and global health; and research, discovery, and cures.
The campus community serves almost 1,000 undergraduate and graduate students in the heart of downtown Rochester and continues to grow in size and influence through creative partnerships. At UMR, relationships and research drive student success. Learn more about UMR.
At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.