Advancement Coordinator

Advancement Coordinator

Company:
Westmoreland County Community College

Job Location:
Youngwood, 15697

Category:
Development and Fundraising

Type:
Full-Time

Job Description:
This position is responsible for assisting with seeking, developing, writing, maintaining, and monitoring grant programs and internal grants compliance reviews for the College.

Essential Job Functions:

• Cultivate, solicit, and steward a portfolio of individual, corporate, and foundation donors, aligning their philanthropic interests with institutional priorities and funding opportunities.
• Write persuasive proposals, letters of inquiry, and case statements for major gifts, corporate sponsorships, and foundation grants, tailoring each to reflect donor motivations and organizational impact.
• Represent the college at donor meetings, community events, and campus visits, effectively communicating institutional goals, campaign priorities, and student success stories.
• Monitor and report on the performance of funded initiatives to ensure compliance and transparency. Work with project leads to assess outcomes and communicate impact to both donors and internal stakeholders.
• Ensure donors receive timely and meaningful acknowledgment, impact reporting, and engagement opportunities that reinforce long-term relationships and future giving.
• Collaborate with internal stakeholders to gather project details, budgets, and narratives to ensure proposals accurately reflect institutional priorities and meet funder requirements.
• Document contacts, solicitations, and proposals in the donor database to support institutional reporting, campaign tracking, and performance metrics.
• Provide stories, impact updates, and donor highlights for newsletters, social media, and campaign materials to enhance donor engagement and visibility.
• Proactively develop and sustain relationships with businesses, community organizations, workforce partners, and civic groups to identify shared interests and create new avenues for collaboration and funding.
• Work closely with workforce development and academic teams to connect employer partners to program sponsorship, scholarships, and experiential learning opportunities.
• Maintain detailed records of partner meetings, commitments, and engagement activities to measure impact and guide future relationship strategies.
• Perform job duties in accordance with College policies and procedures.

Other Job Functions:

• Assist with Educational Foundation/grants events.
• Participate in departmental meetings, committees, work groups/teams, and professional organizations.
• Enhance professional knowledge by keeping current with emerging practices; monitor developing trends; integrate new technologies as applicable.
• Serve as a member of President's Council.
• Advocate for the College and the Educational Foundation at community events.
• Perform additional duties as assigned.

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