Advancement Services Associate

Position Summary

The Advancement Services Associate (the Associate) plays a key role in enhancing the efficiency and effectiveness of North Central College’s fundraising and engagement activities. Reporting to the Director of Advancement Services, this position ensures donor and gift data integrity in the CRM database. The associate will track and ensure that the contributions to the College, primarily monetary and from a variety of channels, are promptly and accurately recorded, processed, and acknowledged.

Description of Key Responsibilities

1. Maintain an efficient and effective data-driven philanthropic activity management system, and support key fundraising initiatives and campaigns.
2. Perform data updates for alumni, parents, friends, corporations, foundations, and churches within the appropriate systems.
3. Maintenance of the CRM database including data accuracy, integrity, and protection.
4. Recognize and identify key campaign and contribution data elements and assist in Institutional Advancement tracking and reporting initiatives.
5. Perform gift-related entries, provide reports on a daily basis, link gifts to existing proposals as well as develop thank you letters, receipts, and correspondence.
6. Assist with the matching gift program.
7. Partner cross-functionally with campus offices, including the Business Office and Financial Aid.
8. Process online contributions from third-party sites.
9. Partner with internal constituencies regarding mail pieces and other data requests.
10. Communicate with constituents of the College to satisfy various donation-related needs.
11. Leverage wealth screening, research tools, and industry best practices to research and analyze prospects.
12. Evaluate and synthesize research results to develop thorough and accurate donor profiles.
13. Monitor news, trends, and wealth events to maintain up-to-date intelligence on high-net-worth individuals and potential donors.
14. Ensure discovery research is completed regularly, accurately, and according to ethical, APRA, and NPF standards.
15. Oversee processes and procedures for the hard copy filing system relating to constituent groups.
16. Perform other job-related duties and tasks as appropriately assigned.