"Advancement Services Coordinator"

Posting Details

Position Information

Job Title

Advancement Services Coordinator

Posting Number

20110607

Pay Rate

Competitive hourly wage and full benefits

Position Type

Support Staff

Position Summary Information

Key Responsibilities

Juniata College invites applications for the position of Advancement Services Coordinator to support the College’s fundraising and alumni engagement efforts. This role is responsible for maintaining and managing advancement data systems, generating reports, assisting with prospect research, and supporting gift documentation and processing. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a commitment to accuracy and confidentiality.

This position is especially well-suited for recent graduates or early-career professionals interested in data management, fundraising operations, or institutional advancement. It provides valuable experience for those considering graduate study in fields such as data science, organizational leadership, or business administration.

As a full-time employee, you’ll have access to Juniata College’s tuition benefit, which includes support for master’s-level coursework (eligibility requirements apply). This is an excellent opportunity to grow your career while continuing your education in a mission-driven environment.

About the Position

The Advancement Services Coordinator supports the College’s fundraising and alumni engagement initiatives. Working within the Advancement Services team and reporting to the Director of Advancement Services, this position assists with data management, list extraction, and reporting. This detail-oriented role offers an excellent opportunity to develop skills in advancement operations while contributing directly to the College’s fundraising success.

Responsibilities

• Maintain data records in the advancement database (Ellucian CRM Advance), ensuring data integrity and accuracy
• Generate standard reports and lists to support advancement operations
• Update constituent information, including biographical data, relationships, and contact information
• Assist with data cleanup projects and quality control measures
• Assist with prospect research to identify and cultivate potential donors for fundraising and engagement efforts
• Assist with maintaining the prospect management system to track engagement activities and pipeline development
• Assist with preparation and organization of gift documentation
• Maintain proficiency in gift processing functions to provide coverage during high-volume periods
• Participate in events, such as Alumni Weekend and Homecoming, as needed
• Other duties as assigned

Juniata College is committed to cultivating an equity-minded and equity-engaged campus culture, one that is inclusive and supportive of its students, faculty, and staff. We believe that all members of the College community share the responsibility to value diversity, seek equity, promote a sense of belonging. We seek candidates who are sensitive to the needs of an academic community that is diverse with regard to gender, race, ethnicity, religion, nationality, sexual orientation or identity, disability status, and protected veteran status. EOE

Position Qualifications

• Business college or associate’s degree, or equivalent combination of education and experience. Bachelor’s degree is preferred.
• Proficiency in computer applications, particularly the Microsoft Office suite, with a strong background in Microsoft Excel
• Experience working with CRM systems and/or relational databases. Knowledge of Ellucian CRM Advance and Anthology Encompass (formerly iModules) is preferred.
• Excellent written and verbal communication skills
• Exceptional attention to detail and organizational abilities
• Demonstrated ability to handle confidential information with discretion
• Ability to effectively manage multiple projects concurrently with changing priorities while still meeting deadlines.

Supervision Required/Given

• Reports directly to the Director of Advancement Services
• Works collaboratively with development officers and other advancement team members
• Interacts with donors, alumni, and various internal departments

Preferred Qualifications

(Not specified in detail)

Physical Demands

(Not specified)

Special Instructions to Applicants

Compensation will be competitive and aligned with the candidate’s experience and expertise.

Juniata’s Full-Time Benefits package prioritizes the well-being and work-life balance of employees: Medical; vision; dental; retirement (403b); paid vacation, sick leave, holiday time; tuition benefit (employee, spouse and dependents); wellness programming; and additional insurance programs.

Posting Detail Information

Open Date

06/13/2025

Close Date

(Not specified)

Open Until Filled

Yes

Posting Specific Questions

1. How did you hear about this employment opportunity? (Options: Walk-In, Government Employment Agency, etc.)
2. If you were referred by a person, advertisement or other, please explain here: (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter
3. List of 3 References

Optional Documents

(None specified)