"Advisor"

Job Details

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Position Title:

Advisor

Job Category:

Academic Staff

Employment Type:

Temporary (Fixed Term)

Job Profile:

Retention Specialist

Job Duties:

FULL/PART TIME: Full time 11 month position

REGULAR/TEMPORARY: Temporary

APPOINTMENT DATES: 9/1/2025 – 8/31/2026 with a short work break 7/1/2026-7/31/2026

Reporting to the Director of Student Support Services, the SSS Advisor assesses and provides retention activities and services to college students who are first generation, students who meet federal low-income criteria, and students with disabilities in individual, group, classroom, and electronic formats. The SSS Advisor manages a caseload of 120 students in identifying obstacles which affect retention, academic progress, and degree completion. The SSS Advisor provides individualized support and resources that align with student academic needs through an enhancement of services to overcome barriers to college success. The SSS Advisor monitors students' academic progress through Blumen, Access Stout, EAB Navigate, Stellic, and individual student meetings. The SSS Advisor provides resources and training that enhance academic skills, leadership skills, career planning, graduate school exploration and financial aid and literacy education. The SSS Advisor provides comprehensive advising and case management through communication and collaboration with Stout departments, resources, and community providers to create a climate of student success fully and effectively.

• Maintain regular communication with a caseload of 120 TRIO SSS participants.
• Provide holistic advising to support academic, personal, financial, and career goal achievement.
• Monitor academic performance, FAFSA completion, Satisfactory Academic Progress (SAP), and student business accounts (including holds, due dates, and fees/fines).
• Collaborate with participants to assess needs, develop Individual Student Success Plans, and track progress toward goal completion.
• Instruct a total of 2 credits of TRIO SSS project courses, which may include TRDIS 120 – Strategies for Academic Success (2 credits) or TRDIS 121 – Strategies for Successful Career Development (1 credit each).
• Ensure program compliance with federal regulations and institutional policies by providing accurate documentation, providing required and permissible services, and meeting program objectives.
• Enter participant data, services, and records into the TRIO SSS project database to fulfill U.S. Department of Education reporting requirements.
• Partner with college departments, faculty, tutors, and academic support staff to advocate for participants and address identified academic needs.

Key Job Responsibilities:

• Maintains accurate student records including contact logs, case notes, and files
• Monitors, plans, and facilitates student academic progress, student programming, and success plans
• May assist with Free Application for Federal Student Aid (FAFSA) completion and/or provide financial aid/scholarship information
• Adheres to the established plan of operation, curriculum, process policy, program procedures, and all other related federal regulations
• Provides referrals to appropriate campus resources
• Partners with academic advisors, faculty, staff, students, and administrative personnel to track analytics, and help identify risk indicators to support data-informed retention and transfer strategies
• Advocates for campus-wide retention initiatives
• Makes recommendations to improve retention efforts
• Communicates, assists, and monitors progress of students

Required Qualifications:

• Minimum bachelor’s degree required in higher education, social work, education, counseling, educational leadership, or related fields from an accredited college/university.
• Minimum of (2) years of appropriate and relevant professional experience working with a TRIO federal program or similar related program/project
• Minimum of (2) years of experience advising and assisting Student Support Services eligible students with postsecondary course selection, academic advising, financial aid information and processes, economic literacy, career development/obtainment, and graduate school admissions
• Professional/Personal experience overcoming barriers similar to project participants
• Formal training and/or work experience in programming that promotes the annual retention, persistence, academic standing and graduation rates of Student Support Services eligible students
• Formal training and or work experience in effective student counseling or advising specifically in the areas of guiding Student Support Services eligible students academic and non-academic goal setting and skill acquisition
• Knowledge of academic advising, career, financial aid, economic literacy activities and related services for Student Support Services eligible students
• Ability to effectively maintain a caseload of project participants and provide them with services and activities as indicates on their individual student success plan
• Knowledge of disability barriers, accommodations, and ADA

Preferred Qualifications:

• Master’s degree in higher education, social work, education, counseling, educational leadership or related fields from an accredited college or university
• Experience administering and interpreting career and personality assessments (MBTI, Strengths, Strong Interest Inventory)
• Experience instructing college-level courses in first year experience or academic success skills content
• Experience with database and engagement platforms and software such as: Blumen, PeopleSoft, Canvas, Canva, Microsoft Office Suite, EAB Navigate, Stellic

How to Apply:

To submit an application click the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Screening of applications will begin immediately and will continue until the position is filled.

Please be sure you have included the following documents:

• Current resume
• Cover letter
• Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for this position