Position Type: Admin/Professional
Department: Strategy and Transformation
Full or Part Time: Full Time
Pay Grade: MN8
Summary: The Affiliation Programs and Communications
Coordinator provides administrative support, communications and
marketing, and event planning for affiliation objectives within
NEOMED's major affiliation portfolio, supporting research focus
areas and innovation focused objectives involving university
researchers and clinical faculty from affiliated hospital partners
by strengthening coordination, visibility, engagement, and
execution across initiatives. This role helps expand program
awareness, coordinate research-related events, and builds a digital
presence that reflects the impact of NEOMED's academic and research
community.
Reporting directly to the Director of Strategy and Transformation,
this role works closely with affiliation objective leads and
collaborates with project managers assigned to move deliverables
forward.
Principal Functional Responsibilities:
Administrative Support and Coordination: Provides
administrative support for research objectives within the
affiliation portfolio, including scheduling, calendar coordination,
meeting logistics, agenda preparation, minutes, follow-up, and
routine correspondence. Supports committee leads, research area
faculty, clinical faculty partners, and project managers by
preparing materials, maintaining documentation, and coordinating
administrative next steps. Manages purchasing, travel,
reimbursements, invoice processing, P-card reconciliation, expense
documentation, and equipment tracking. Maintains records, shared
files, contact lists, calendars, and tracking tools to support
communication, deadlines, and deliverables.
Communications, Marketing, and Digital Engagement:
Develops communications and digital content that increase awareness
of affiliation objectives, research focus areas, faculty expertise,
student experiences, program outcomes, and milestones. Collaborates
with faculty, staff, students, project managers, and affiliated
hospital partners to gather stories, align messaging, and support a
cohesive brand experience. Creates and updates content for
websites, newsletters, brochures, presentations, and social media
platforms, including LinkedIn, Instagram, Facebook, X, and YouTube.
Translates complex scientific, clinical, and academic information
into accessible content that supports program visibility, research
engagement, and affiliation-related communications.
Event Planning and Outreach Support: Plans and
coordinates research-focused events, seminars, workshops,
conferences, student engagement activities, networking events, and
partner meetings. Manages event logistics, including registration,
room reservations, technology, catering, materials, speaker
coordination, agendas, communications, photography or video
coordination, live social coverage, and follow-up. Supports
recruitment and outreach for prospective students and research
partners through targeted campaigns, event promotion, and materials
highlighting research opportunities, outcomes, and student
experiences.
Program Tracking and Continuous Improvement:
Maintains tracking tools for communications activity, engagement,
partner outreach, student interest, events, administrative
workflows, and deliverable-related updates. Prepares routine
updates and basic reports for leadership, committee leads, project
managers, and stakeholders. Tracks communication outcomes, social
media analytics, event participation, marketing effectiveness, and
audience engagement to inform future outreach strategies.
Identifies opportunities to streamline processes, improve
communication flow, strengthen event planning, and enhance
coordination across research areas.
Other Duties: Perform other duties as
assigned.
Qualifications:
- Bachelor's degree in Communications, Marketing, Public
Relations, Journalism, or a related field.
Minimum one year of related experience in administrative
coordination, communications, marketing, event planning, research
support, higher education, healthcare, or a related
environment.
Strong written, editing, verbal communication, storytelling,
and organizational skills, with the ability to manage multiple
priorities, deadlines, events, stakeholders, and work
locations.
Preferred Qualifications:
- Experience in higher education, graduate education, academic
medicine, healthcare, research administration, or
scientific/research environments.
- Experience supporting or working with interdisciplinary and
institutional teams.
- Experience creating content for websites, newsletters, social
media, presentations, recruitment materials, advertisements, or
digital campaigns.
- Experience coordinating events, outreach activities, webinars,
conferences, seminars, or partner meetings.
Physical Requirements: Must be able to utilize a phone,
computer and other office equipment.
Department Specific Information: Join Northeast Ohio
Medical University's (NEOMED) Office of Strategy and
Transformation
NEOMED is a mission-driven,
community-based medical university committed to educating health
professionals, advancing discovery, and improving the health of our
region. We are seeking a
Affiliation Programs and
Communications Coordinator who wants to contribute to
meaningful work in a collaborative academic
environment.
At our organization, we are committed to fostering a
collaborative and team-oriented environment that is essential to
fulfilling our mission. We believe every employee should feel
appreciated, valued, and empowered. To maintain a supportive
organizational culture, we seek individuals whose values align with
our mission and who thrive in a team-based approach. We encourage
individuals whose values align with this collaborative approach to
apply.
Starting Salary Range: $49,120– $53,000,
commensurate with experience
During the first six months of employment, this position will
be fully in person, with three days per week at NEOMED's Rootstown
campus and two days per week at the Cleveland Health Innovation
Center in Cleveland. After six months, the position will be
eligible for a hybrid work arrangement, with up to two remote
workdays per week.
Benefits & Perks
NEOMED is committed to
supporting your health, well-being, and long-term success—both at
work and beyond. Our comprehensive benefits package is designed to
help you thrive.
Healthcare Coverage
Competitive medical,
dental, and vision insurance through Medical Mutual
Flexible Spending Account (FSA) or Health Savings Account
(HSA)
Short-and long-term disability coverage, Long-term care coverage
options, and Life insurance
Retirement
State retirement plan with 14% employer matching to help you plan
for the future
Paid Time Off
Generous vacation and sick leave, in addition to 11 paid holidays
each year
Additional Benefits
Hybrid work environment (up to two remote days per week after six
months) (Policy#3349-7-151)
Educational benefits with our partner universities
(Policy#3349-07-45)
Ongoing investment in your professional growth through on-site
training and Lean Six Sigma certification
Employee wellness activities and initiatives that support a healthy
work-life balance
To apply, visit https://neomed.peopleadmin.com/postings/7073
NEOMED is committed to providing equal employment opportunities
to qualified applicants without discrimination on the basis of age,
color, disability, gender identity or expression, genetic
information, national origin, race, religion, sex, sexual
orientation, transgender status, status as a parent during
pregnancy and immediately after the birth of a child, status as a
parent of a young child, status as a foster parent, veteran status
or any other category protected by applicable state or federal law.
As an Equal Opportunity Employer, NEOMED also affirms its
commitment to nondiscrimination in its employment policies and
practices. In compliance with Title IX (20 U.S.C Sec. 1681 et
seq.), NEOMED prohibits sex discrimination, including sexual
harassment. 
