"Affiliations & Contracts Coordinator - LUCOM"

Provide organization, facilitation and oversight of various projects, activities or events within the organization. This could include, but is not limited to creating and managing schedules, timelines and event plans, facilitating communication and ensuring information is disseminated effectively.

With oversight and direction from the Associate Director of Academic and Clinical Compliance, assist with the creation, maintenance, and monitoring of credentialing and/or affiliation documents, agreements and contracts for LUCOM and/or LUCOM faculty and manage and process associated payments.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Manage and track financial obligations to core sites and affiliates for services provided, including preparing and submitting encumbrances, purchase orders, and check requests for rotation, physician site liaison, and student education coordinator payments. Reconcile p-card expenditures for department purchases.
2. Contribute to the creation, maintenance and monitoring of affiliation documents, agreements and contracts between the college and collaborative institutions or physician faculty (preceptors).
3. Manage malpractice insurance renewal for LUCOM faculty, staff, residents, and students, as well as CHP/CVFP providers and clinical staff.
4. Assist with credentialing and appointment processes for full-time, part-time, and adjunct faculty and staff, including physician faculty (preceptors).
5. Provide timely, professional communication and follow-up to internal and external stakeholders regarding the status of applicable affiliation and credentialing documentation and payments and associated processes.
6. Demonstrate professionalism in support of LUCOM’s mission and vision, including customer service, collaboration, communication, excellence, and confidentiality.
7. Collaborate with LUCOM leadership, team members, and/or other Liberty University departments regarding affiliation and credentialing tasks, needs, and/or issues.
8. Follow all institutional and regulatory policies and procedures regarding contracts, payment, and physician faculty (preceptor) approval and appointment.
9. Assist with reviewing policy and procedures in the LUCOM Catalog and/or website.
10. Assist in the preparation of institutional and regulatory reports and documents.
11. Other duties as requested and/or assigned.

SUPERVISORY RESPONSIBILITIES
None.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Required
• High school degree or GED required.
• Experienced knowledge of Microsoft Office applications and e-mail.
• One (1) to three (3) years’ experience in administrative services, healthcare administration, education, business, or another related field.
• Experience managing multiple projects simultaneously of a routine and complex nature.

Preferred
• Bachelor’s degree preferred.
• Data management and/or financial systems experience.

Knowledge and Skills
• Strong attention to detail
• Strong ability to work with and learn a variety of computer systems
• Strong analytical skills and ability to problem-solve
• Ability to maintain confidentiality
• Demonstrated time management and organizational skills

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension
 Demonstrated ability to work effectively both independently and cooperatively as a member of a team. Excellent interpersonal skills, with the ability to show respect to colleagues and to work in a collegial manner.
 Excellent oral and written communication skills, including the ability to communicate effectively with internal and external stakeholders. Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
 Ability to manage multiple projects, multitask, and prioritize tasks to effectively manage one’s time and meet deadlines.
 Ability to maintain confidentiality.
 Demonstrated organizational and administrative/clerical skills, with strong attention to detail.
 Excellent computer skills and ability to learn new systems quickly.
Problem Solving
 Strong ability to interpret, adapt, and apply knowledge of guidelines, policies, and procedures in a variety of situations.
 Strong ability to reason, analyze data and information, and apply judgment in order to solve problems of both a routine and complex nature. Strong analytical skills.
 Demonstrated active learning by understanding the implications of new information for both current and future problem-solving and decision-making needs.

Physical and Sensory Abilities
 Required to navigate to other campus offices, and on occasion, may be required to travel off-campus to attend site visits.
 Regularly required to sit to perform deskwork or type on a keyboard.
 Regularly required to hear and speak in order to effectively communicate orally.
 Regularly required to stand, walk, and climb stairs to move about the campus.
 May be required to handle materials, reach overhead, kneel or stoop in order to conduct business.
 Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate.

Driving Requirements
Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

This job description is designed to provide an employee with a basic understanding of the essential functions, duties, and responsibilities entailed in the performance of the job with Liberty University (LU). It is not intended to be all-inclusive. This description does not constitute an employment contract, either expressed or implied. Employment with Liberty University is at-will and may be terminated by either the employee or LU with or without advance notice for any reason or for no reason at all. Only the President is authorized to make changes to any LU policy. Job functions and responsibilities are subject to change at the discretion of management. Efforts will be made to provide advanced notice of such changes whenever possible.