"Affinity Programs Associate"

Affinity Programs Associate

Posting Number: S01473JP

Department: Alumni Relations

Job Summary: Reporting to the Associate Director - Alumni Relations, the Affinity Programs Coordinator provides day-to-day operational support for our affinity initiatives-programs that connect alumni by interest and experience. This entry-level position plays a key role in advancing communication and engagement efforts within the alumni community. The position also offers foundational experience in advancement communications, alumni engagement, and event management.

Essential functions include:

• Communication & Outreach - Oversee targeted outreach and digital engagement by managing mailing lists, drafting and scheduling email communications, updating web and social media content, and tracking analytics to inform strategy and improve future outreach efforts.
• Program Operations & Logistics - Coordinate every phase of affinity-group event logistics for virtual and in-person events. Oversee pre- and post-event communications and administer surveys.
• Database & Administrative Management - Administer alumni platforms and maintain accurate profiles, track engagement and event attendance, prepare volunteer materials, and manage volunteer data.
• Volunteer Coordination - Execute volunteer recognition initiatives, serve as the point person for all coordination activities.
• Program Development Support - Assist with launching new affinity groups and expanding partnerships. Provide general administrative support for departmental projects and initiatives.

The hiring range for this position is expected to be: $60,500 - $63,500

BENEFITS AND PERKS

• A variety of health insurance plans (Medical, Vision, Dental)
• Generous Retirement Plan - 401(a) and 403(b)
• Life and Disability Insurance
• Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
• Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
• Paid Parental Leave (Available after one year of service)
• Household access to many of the College's facilities including the gym and pool
• Free fitness and wellness classes!
• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements: Bachelor's degree required; Ideal for individuals beginning their careers in fund-raising.

• Strong attention to detail and commitment to accuracy, particularly in written communication.
• Strong organizational, interpersonal, and communication skills, both written and verbal. Proficient in Microsoft Office Suite; quick to learn new digital tools.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

Preferred Qualifications

• Experience with CRM platforms (Raiser's Edge, etc.).
• Proven social media content creation or management experience for professional group or organization.
• Familiarity with AP Style or other editorial style guides.
• Background in event planning or digital event production (paid or volunteer).
• Understanding of liberal arts college environments and alumni programming.
• Basic graphic design skills (e.g., Canva or Adobe Express).
• Experience creating or proofreading content for newsletters, websites, or promotional materials.

Experience Requirements and/or Equivalents: 0-2 years' experience in alumni relations, student affairs, event planning, communications, marketing or community engagement.

• Experienced in using virtual event platforms (e.g., Zoom) and database/CRM tools.
• Familiarity with social media platforms (e.g., Instagram, LinkedIn, X/Twitter) and basic content creation for professional purposes.
• Comfort with data tracking and reporting, such as using spreadsheets or basic analytics tools.
• Ability to manage multiple tasks and meet deadlines.

Standard Work Days and Hours: This is a full-time position working 40 hours/52 weeks, (1.00 FTE) with occasional evening or weekends as required. Exempt level positions require the time commitment to complete the essential duties of the position. Standard administrative hours are 8:30am - 5:00pm.