Department: 110199 - Agriculture Related Foundation

Location: Raleigh, NC

Essential Job Duties:
Help strengthen lifelong connections between the College of Agriculture and Life Sciences (CALS) and its alumni, donors, and partners. As the Alumni & Engagement Assistant, you will provide essential administrative and operational support for alumni engagement initiatives, events, and advancement activities that foster meaningful relationships and advance the college's mission. You will serve as an integral member of the CALS Advancement team, balancing exceptional attention to detail with initiative to improve processes and deliver outstanding service.

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support for alumni engagement and advancement activities, including managing calendars, scheduling meetings and appointments, preparing correspondence, overseeing projects, and coordinating daily office operations.
• Support departmental efficiency by identifying opportunities to improve administrative processes while maintaining accuracy, confidentiality, and professionalism.

Event & Board Coordination

• Coordinate board meetings, alumni events, and engagement activities by managing logistics, preparing materials, scheduling participants, and ensuring successful event execution.
• Arrange travel and related logistics for staff and guests in support of advancement and engagement initiatives.

Project Coordination & Communications

• Develop and maintain project schedules, timelines, reports, and other administrative resources to monitor progress and support departmental priorities.
• Collaborate with Advancement team members to provide responsive, high-quality service while supporting multiple projects and deadlines.

If you are an organized, detail-oriented professional who enjoys building relationships, coordinating events, and supporting meaningful engagement initiatives, we encourage you to apply. If you thrive in a collaborative environment, take pride in providing exceptional administrative support, and enjoy finding ways to improve processes while delivering outstanding service, we'd love to have you join the CALS Advancement team.

Other Work/Responsibilities:

• Other duties as assigned by supervisor or unit.
• An expectation of this position is to also travel on campus and in the local area to complete time-sensitive tasks.

Minimum Experience/Education:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications:

• Ability to organize and prioritize work flows effectively.
• Ability to develop detailed schedules, plans, reports and track key project milestones.
• Perform duties in a professional, confidential and positive manner, and demonstrates integrity, and good judgment.
• Proficient in Microsoft Office and email/calendar system (preferable Google).
• Ability to work well with a diverse team and possess strong interpersonal skills.
• Great attention to detail.
• Must be able to occasionally lift up to 30 pounds, with or without a reasonable accommodation.

Preferred Qualifications:

• Background in alumni engagement, advancement, development, fundraising, donor relations, or related programs within a university, nonprofit, or similarly complex organization.
• Knowledge of advancement and development principles, donor stewardship, or alumni relations best practices.
• Demonstrated ability to coordinate meetings, events, travel, or projects involving multiple stakeholders and competing priorities.
• Proficiency with donor or constituent relationship management (CRM) systems
• Demonstrated success preparing professional correspondence, reports, presentations, or other communications while managing multiple deadlines with exceptional attention to detail.

Required license or certification:

• Valid NC driver's license or the ability to obtain within 60 days of start.

Position Number: 00044132

AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Department: 110199 - Agriculture Related Foundation

Location: Raleigh, NC

Essential Job Duties:
Help strengthen lifelong connections between the College of Agriculture and Life Sciences (CALS) and its alumni, donors, and partners. As the Alumni & Engagement Assistant, you will provide essential administrative and operational support for alumni engagement initiatives, events, and advancement activities that foster meaningful relationships and advance the college's mission. You will serve as an integral member of the CALS Advancement team, balancing exceptional attention to detail with initiative to improve processes and deliver outstanding service.

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support for alumni engagement and advancement activities, including managing calendars, scheduling meetings and appointments, preparing correspondence, overseeing projects, and coordinating daily office operations.
• Support departmental efficiency by identifying opportunities to improve administrative processes while maintaining accuracy, confidentiality, and professionalism.

Event & Board Coordination

• Coordinate board meetings, alumni events, and engagement activities by managing logistics, preparing materials, scheduling participants, and ensuring successful event execution.
• Arrange travel and related logistics for staff and guests in support of advancement and engagement initiatives.

Project Coordination & Communications

• Develop and maintain project schedules, timelines, reports, and other administrative resources to monitor progress and support departmental priorities.
• Collaborate with Advancement team members to provide responsive, high-quality service while supporting multiple projects and deadlines.

If you are an organized, detail-oriented professional who enjoys building relationships, coordinating events, and supporting meaningful engagement initiatives, we encourage you to apply. If you thrive in a collaborative environment, take pride in providing exceptional administrative support, and enjoy finding ways to improve processes while delivering outstanding service, we'd love to have you join the CALS Advancement team.

Other Work/Responsibilities:

• Other duties as assigned by supervisor or unit.
• An expectation of this position is to also travel on campus and in the local area to complete time-sensitive tasks.

Minimum Experience/Education:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications:

• Ability to organize and prioritize work flows effectively.
• Ability to develop detailed schedules, plans, reports and track key project milestones.
• Perform duties in a professional, confidential and positive manner, and demonstrates integrity, and good judgment.
• Proficient in Microsoft Office and email/calendar system (preferable Google).
• Ability to work well with a diverse team and possess strong interpersonal skills.
• Great attention to detail.
• Must be able to occasionally lift up to 30 pounds, with or without a reasonable accommodation.

Preferred Qualifications:

• Background in alumni engagement, advancement, development, fundraising, donor relations, or related programs within a university, nonprofit, or similarly complex organization.
• Knowledge of advancement and development principles, donor stewardship, or alumni relations best practices.
• Demonstrated ability to coordinate meetings, events, travel, or projects involving multiple stakeholders and competing priorities.
• Proficiency with donor or constituent relationship management (CRM) systems
• Demonstrated success preparing professional correspondence, reports, presentations, or other communications while managing multiple deadlines with exceptional attention to detail.

Required license or certification:

• Valid NC driver's license or the ability to obtain within 60 days of start.

Position Number: 00044132

AA/EEO Statement:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.