About This Opportunity

We are seeking a proactive and relationship-driven Alumni Engagement Coordinator to join our Advancement and Community Engagement team. In this purposeful role, you will design and deliver high-impact alumni engagement initiatives that vary in size and complexity, to strengthen lifelong connections between UQ and its global alumni community.

Working within a collaborative, multidisciplinary environment, you will partner closely with internal and external stakeholders and central teams to create meaningful experiences that support UQ’s strategic priorities, philanthropic outcomes and community impact.

Key responsibilities will include but are not limited to:

• Under the broad direction of the Manager, coordinate high impact, sustainable alumni engagement initiatives designed to engage with UQ’s alumni community.
• Advise internal stakeholders on alumni engagement activities to ensure a coordinated, University-wide approach.
• Manage relationships with diverse internal and external stakeholders, maintaining a strong understanding of UQ’s target audiences.
• Represent Advancement and Community Engagement at events and functions and liaise with or host external presenters and guests.
• Plan and promote engagement initiatives to maximise participation and impact, ensuring messaging aligns with Advancement and University strategic priorities.
• Work with external suppliers to secure optimal outcomes for event logistics, including venues, catering, photography and audiovisual requirements.
• Prepare all event briefing material, such as event proposals, run sheets, briefing notes and guest lists and ensure these are distributed in a timely manner.
• Collaborate with Advancement colleagues on pre- and post-event communications to ensure strategic objectives are met and engagement opportunities are maximised.
• Monitor engagement metrics, update data promptly, and adjust programming to meet targets.
• Partner with the Annual Giving team and internal stakeholders to integrate giving opportunities into engagement activities and support donor development.
• Oversee program budgets, provide recommendations on priorities and expenditure, and prepare detailed budgets and reports for each initiative.

Travel and Out of Hours Work

• Some event-related travel may be required.
• Occasionally, the Alumni Engagement Coordinator will be required to work after hours and weekends.

About You

You will bring a blend of strategic thinking, operational excellence and interpersonal capability, along with:

• A tertiary qualification with relevant experience, or substantial professional experience in alumni, community or stakeholder engagement.
• Demonstrated experience planning and delivering high-quality events or engagement initiatives that achieve strong participation and outcomes.
• A sound understanding of alumni engagement principles and their role in supporting fundraising, volunteering and advocacy.
• Strong organisational and planning skills, with strong attention to detail, initiative and sound judgment and the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proven ability to work collaboratively with diverse stakeholders in a service-oriented, relationship-focused setting.
• High-level communication and interpersonal skills, with emotional intelligence and discretion when managing sensitive information.
• Proficiency with digital tools including CRM systems, event management platforms and project management software.
• Flexibility to work occasional evenings, weekends and undertake limited event-related travel.

Position details

• Office of the Vice-President (Advancement and Community Engagement)
• Full-time (100%), permanent position with a high-impact, collaborative team
• Base salary will be in the range $95,361.61 – $102,302.91 + 17% super (HEW Level 6)
• Based at our vibrant and picturesque St Lucia location

Interested?

For more information about this opportunity, please contact Kathryn Cowe, Manager, Alumni Engagement at k.cowe@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section.

Applications close 4 May 2026 at 11.00pm AEST (R-63347). Please note that interviews have been tentatively scheduled for the week commencing 11 May