"Alumni Relations & Events Specialist"

Job Duties/Responsibilities:

• Lead, prepare, plan, and execute premiere Alumni and Donor Relations special events and activities (60%)
• To include, but not limited to: NWSA Summer Reunion, Homecoming, Alumni Awards Celebration (Outstanding Alumni and Athletic Hall of Fame), Torch & Shield Recognition, Arizona UMC/NWSA Luncheon, variety of Alumni Socials including the Brew Bash series, Athletic Alumni Events. Support event planning efforts of Teambackers, such as tailgates, special events, and golf tournaments.
• Lead or assist in organizing various donor/alumni functions as directed (examples: on-campus donor or alumni group tours, donor receptions/socials, dinners, and presentations).
• Assist the campus with various celebration receptions, athletic team send-offs, commencement, and campus spirit-building activities when applicable.
• Assist with activities related to boards and committees NWSA Board of Directors, UMC Alumni Association, Athletic Hall of Fame Committee, etc.
• Perform administrative logistical planning functions, assist with boards and committees related to Alumni Relations and awards selection process (20%)
• Conduct all administrative and logistic needs related to events and gatherings, such as arranging room reservations, food ordering, facilities, work orders, media services, communications, photography, online registration, etc.
• Prepare UMF queries (email, mail, reports) for alumni/donor/events lists and communications, registration, invitation purposes - also includes Gopher Lists and UMF Donor Management System for quick access to queries and alumni information.
• Work with outside vendors for printing and mailings.
• Provide needed support to select, communicate, and implement awards as related to the boards and committees.
• Develop content and coordinate the creation and department event-related print materials and online promotions, monitor and contribute to related social media channels (5%)
• Work with on and off campus designers and printers to create and edit thoughtful, high quality designs and messages for publications, signs, cards and other print materials and online messaging/promotions.
• Work closely with University Relations communications team on messaging and timing for the various communications and promotional needs of each event.
• Monitor/manage social media and website for Alumni Relations and Teambackers organization.
• Support Teambacker Membership Support and Activities (15%)
• Assist with the implementation of the Teambacker membership drive and processes related to solicitation, gift acceptance, stewardship opportunities, communication to members, and related events and activities.

Additional Team Member Expectations:

• Customer Service Functions
• Provides the best possible experience for those who connect with our office.
• Greet and effectively communicate with alumni, donors, friends, internal and external partners, in a warm, knowledgeable, professional, efficient manner.
• Supervisory
• Create position(s) for student employment, work-study and internships.
• Ensure the student has meaningful experience and truly aids in the needs of the Alumni Relations and Events Specialist position.
• Support director of advancement and alumni relations, partner with staff, and help manage office operations; promote goals of the department
• Work closely with Alumni and Donor Relations team, specifically related to alumni relations and development functions to achieve annual goals.

Minimum Requirements:

• HS/GED and four years of general accounts transaction experience. Training may be substituted for some of the years of experience.