Advise students, families, and campus partners regarding
eligibility requirements and application procedures.
Maintain records, communicate decisions, and support compliance
and reporting activities.
Application Processing
- Initiate the processing of undergraduate admission applications
and related transactions.
- Monitor workflow, identify processing issues, and provide
support to staff.
- Contribute to process improvements that enhance efficiency and
service.
- Identify and research potential fraudulent applications.
Re-Entry and Non- Degree Student Admissions
- Review and evaluate applications from returning students.
- Coordinate admissions decisions, applicant communications, and
related records management.
Student Services & Administrative Support
- Provide exceptional customer service to students, families,
faculty, staff, and visitors.
- Collaborate across campus to resolve student issues and support
enrollment goals.
- Assist with training, operational projects, and continuous
improvement initiatives.
- Perform other duties as assigned.
International, ESL (Back-up)
- Ensure compliance with applicable university, state, and
federal requirements.
- Provide back up review and process of international, ESL
prospect students.
Department:
The Admissions Office is responsible for recruiting and admitting
students. The office hosts formal tours for prospective students
and oversees the processing of undergraduate and graduate
applications and transfer credits. Prospective students can apply
directly to UW-Stout Polytechnic through the Universities of
Wisconsin website or the Common Application.
The UW-Stout Polytechnic Admissions Office is committed to creating
an inclusive campus community that is fully engaged in supporting
student success. Candidates who have experience working
collaboratively with diverse individuals and/or groups and who can
contribute to fostering an inclusive environment are encouraged to
identify their experience in these areas.
Compensation:
Minimum starting salary of $18.50, commensurate with qualifications
and experience.
A six-month probationary period is required
The University of Wisconsin-Stout Polytechnic does not offer H-1B
or other work authorization visa sponsorship for this position. A
successful applicant will be responsible for ensuring eligibility
for employment in the United States on or before the effective date
of the appointment and for maintaining work authorization
throughout the employment term. If you have questions regarding
this, please contact our Human Resources office, Phone:
715.232.2149.
Required Qualifications:
- High school diploma or equivalent.
- Two years of customer service, administrative, clerical, data
entry, or related experience; postsecondary education may
substitute for experience.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines in a
fast-paced environment.
- Effective written, verbal, and interpersonal communication
skills.
- Experience using computer applications, databases, and
Microsoft Office products.
- Ability to learn and apply policies, procedures, and technology
systems.
Preferred Qualifications:
- Associate’s degree.
- Experience in higher education, admissions, student services,
customer service, or a related field.
- Experience working with student information systems, CRM
platforms, or other database systems.
- Experience reviewing information for accuracy and
completeness.
- Experience handling confidential information and maintaining
accurate records.
How to Apply:
Complete applications received by end of day, August 30, 2026,
are ensured full consideration. Applications submitted after
August 30, 2026, may be reviewed at the discretion of the search
committee or until position is filled.
To apply, click on the APPLY button or go to:
https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than
five (5) attachments. Please combine documents where
appropriate.
Required application materials :
Cover letter (* See below)
Curriculum vitae or resume
All final candidates will be asked to provide names, email
contact information, and/or phone numbers for three (3) references,
with at least one being from a manager or supervisor, during the
interview process.
*
Please use your cover letter to speak to each of the
Minimum/Required Qualifications for this position as listed above.
For each required qualification, describe your relevant experience,
using specific examples from your work history to illustrate how
your experience satisfies the requirement.
Contact Information:
For questions regarding this position or recruitment, please
contact:
Search Chair: Cecily Hornady-Lannon
Email: hornadyc@uwstout.edu
If you need assistance with the online application process or if
you submitted your application prior to uploading all the required
application materials, please contact:
Search Coordinator: Julie Zack
Email: zackj@uwstout.edu
Guidelines to ensure consideration:
- Applicants must complete all required fields and attach all
required application materials.
- Within your cover letter address each of the Minimum/Required
Qualifications specified for this position. For each required
qualification, describe your relevant experience, using specific
examples from your work history to illustrate how your experience
satisfies the requirement.
It is the policy of UW-Stout Polytechnic to provide reasonable
accommodation to qualified applicants with disabilities. If you
need assistance, or accommodation in applying because of a
disability, please contact us using the information below.
Employment opportunities will not be denied because of the need to
make reasonable accommodation for a qualified individual's
disability.
The Universities of Wisconsin provides an excellent benefits
package including participation in the Wisconsin State retirement
plan, demonstrating our commitment to the diverse needs of our
employees.
Employment is contingent upon the final candidate’s completing a
criminal background check and being cleared to work by the Human
Resources Office. Employment is also contingent upon the final
candidate passing reference checks and an essential job function
test, as applicable. The reference check process includes asking
the final candidates’ professional references questions regarding
employee misconduct, sexual violence, and sexual harassment.
Reference checks must be conducted at a minimum with three
professional references, at least one of which must be a prior
supervisor.
Final candidates with previous employment within the Universities
of Wisconsin and State of WI agencies will be subject to additional
reference checks.
In response to a public records request, the Universities of
Wisconsin will not reveal the identities of applicants who request
confidentiality in their online application, except that the
identity of the successful final candidate will be released. See
Wis.
Stat. sec. 19.36(7).
UW-Stout Polytechnic is committed to providing safety and security
of all members of our community in accordance with the Clery Act.
For campus safety information and crime statistics visit:
https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.
