Description
Milwaukee Area Technical College (MATC) is Wisconsin's largest and
most diverse technical college, offering 170+ high-quality programs
that connect students to a career in as little as one to two years.
The college also offers a less expensive path to a four-year
degree. MATC is transforming lives, industry and our community by
preparing students today for the careers of tomorrow. Together, we
are meeting the needs of the community we share and are focused on
students with the greatest needs. We are seeking passionate
individuals to join our team who shares the same passion in serving
this purpose. Learn more about MATC at
www.matc.edu .
Under the direction of the Associate Dean of Manufacturing,
Construction & Transportation (MCT) & Apprenticeship, the
Apprenticeship Coordinator performs administrative and operational
functions for the apprenticeship programs at MATC. This role is
responsible for ensuring the seamless execution of day-to-day
operations for students, faculty, and external partners. The
Coordinator bridges the gap between internal academic departments
and external stakeholders-including trade unions, employers, the
Wisconsin Technical College System (WTCS), and the Bureau of
Apprenticeship Standards (BAS). The coordinator is responsible for
maintaining strict regulatory compliance, managing student progress
and administrative records, resolving scheduling and registration
issues, and actively driving program growth through recruitment
initiatives and grant exploration.
Characteristic Duties and Responsibilities
- Student & Faculty Support: Coordinate with
registration services to monitor and assist with student schedules,
monitor tuition payments, facilitate contracts and sponsorships.
Work in collaboration with students and faculty to resolve academic
or classroom-related issues to ensure apprentice success.
Coordinate with the Scholarship and Sponsorship department to
assist with sponsorship requests or issues.
Relationship Management & Collaboration: Act as the
primary point of contact for trade unions, external apprenticeship
sponsors, the Wisconsin Technical College system (WTCS), and MATC
faculty/staff, fostering clear communication and prompt
problem-solving. Ensure effective communication to maintain an
effective recruitment and promotion system for apprenticeship at
MATC. Facilitate regular check-ins with all sponsors and lead
faculty within the apprenticeship programs at MATC.
Compliance & Record Keeping: Ensure strict adherence
to State Bureau of Apprenticeship Standards (BAS) and the Wisconsin
Technical College System (WTCS) requirements, attend mandatory
state meetings, and meticulously maintain apprentice contracts,
apprentice progress tracking documents, cancellations, grades, and
graduation records.
Recruitment & Program Growth: Partner with
leadership to design and execute recruitment strategies targeting
youth apprenticeship, pre-apprenticeship, and registered
apprenticeship prospects, while exploring grant opportunities to
support program longevity.
Operational Support: Prepares correspondence, memos,
minutes, reports and other complex, technical and/or confidential
documents. Oversees the preparation of a variety of other materials
to include correspondence, documents, reports, proposals, charts,
data collection, or memos from rough draft or
recordings.
Collaborative Teamwork: Establishes, maintains, and
enhances positive work relationships with staff, faculty, and
administrators.
Continuous Learning & Professional Development:
Maintains current knowledge of best practices and standards in
higher education with an emphasis on community Colleges. Actively
organizes and/or participates in applicable workgroups, trainings,
workshops, seminars, committees and professional associations or
conferences to promote continuous learning.
Other duties: Perform other related duties within the
scope of the position as required for the efficient operation of
the division and to support institutional objectives.
Qualifications
Compliance with all state, federal, and accreditation
standards/requirements, as well as all MATC policies and
procedures.
Required Education & Experience : Associate’s degree in
related field and three (3) years experience in post-secondary
education apprenticeship programs. Administrative experience
related to apprenticeship programs like Youth Apprenticeship,
Certified Pre-Apprenticeship or Registered Apprenticeship.
Preferred Education & Experience : Bachelor’s degree and
more than three (3) years related experience.
KNOWLEDGE, SKILLS, & ABILITIES
- Ability to maintain accurate and timely records of crucial data
related to the apprenticeship program.
- Demonstrated experience in program management.
- Demonstrated skills in problem-solving and the ability to adapt
or modify existing systems or procedures to accommodate current and
future offerings.
- Ability to keep complex records, to assemble and organize data,
and prepare reports from such records.
- Strong organization, time management, and follow-through.
- Ability to communicate effectively through both oral and
written means.
- Ability to establish, collaborate and maintain effective work
relationships with peers, students, teachers, staff,
representatives of outside agencies, educational institutions, and
the general public.
- Ability to convey an image of professionalism and dedication in
work related activities.
- Ability to work with culturally diverse student and employee
populations.
- Proficiency in the use of computers and software specific to
position, including spreadsheets and the Internet.
- Ability to work successfully with minimal supervision and serve
as a leadership role to others.
- Ability to establish workflows, manage multiple projects, and
meet necessary deadlines.
COMPETENCIES
- Customer focus
- Action oriented
- Values differences
- Self-development
- Compassion
- Cultivates innovation
- Optimizes work processes
- Ensures accountability
- Collaborates
- Interpersonal savvy
- Communicates effectively
- Instills trust
Supplemental Information
Start Date
This position supports the Manufacturing, Construction, and
Transportation (MCT) Pathway and is available starting as soon as
possible.
Hours
This position is a 1.0 FTE or 40 hours per work week. Hours are
Monday through Friday from 8am - 4:30pm. This position works out of
the MATC Oak Creek Campus primarily, but will require occasional
travel to meet with local external partners.
Salary
Salary is listed to the midpoint of the salary range and is based
on the 2026/2027 rates and are determined by years of experience
credit and internal salary equity.
Application Materials
Along with your completed applications, please upload a resume and
cover letter. Education will be formally verified prior to
offer.
Interviews
Selected candidates will be invited to complete a one-way virtual
video interview. Candidates who are selected to interview for a
second round will be invited to campus for an in-person interview.
Communication regarding interviews will be sent via email after the
posting close date.
EEO
Milwaukee Area Technical College will not discriminate against
any employee, applicant for employment, student, or applicant for
admission on the basis of race, color, national origin, ancestry,
sex, sexual orientation, creed, religion, political affiliation,
marital status, parental status, pregnancy, disability, age,
membership in any reserve component of the armed forces, union
affiliation, arrest and conviction record, or any other protected
category under applicable local, state or federal law.
Milwaukee Area Technical College is an Equal Opportunity/Access
Educator/Employer. Reasonable accommodations will be provided for
qualified individuals with disabilities. If you have a disability
and need special accommodation for the application process, please
contact our office at 414-297-6529 (Wisconsin Relay System: 711) or
email jobs@matc.edu .
