Maintains student and program records, ensuring compliance with
university retention requirements and maintaining accessible,
accurate files for departmental use.
Generate reports (enrollment statistics, student data tracking,
data compilation) as requested for assessment of progress and
general student tracking. Knowledge of Slate, COGNOS reporting in
CU-SIS, as well as update of departmental database used for ongoing
surveys and University Fellowship applications.
Graduate Program Support
- Collaborates with Office Manager and faculty leadership to
manage graduate program budgets including university fellowship and
recruitment funds, department graduate program operating budget and
gift funds. Processes travel-related payments and reimbursements,
stipends, and awards for graduate students.
- Identifies student eligibility for achievements and awards.
Coordinates with faculty to identify potential awards and
applicants, notifies students, assists with provision of
information about application processes and works with faculty to
ensure that applications are complete.
- Drafts offer letters for Teaching Assistants, Resident
Assistants and Graduate Program Teaching Instructors, fellowships,
etc. Implements all hiring processes, informs students about
processes and procedures, and works closely with Campus HR Payroll
Office to ensure smooth hiring process and resolve questions.
Conducts work study and hourly hiring processes during academic
year and summer.
- Supports department staff in maintaining records (funding,
committee meetings, etc.) to ensure students are meeting
requirements and are on track to graduate.
- Track electronic application files through faculty review and
admit process. Determine/implement schedules and itineraries for
graduate applicant recruitment visits to campus that are compliant
with campus regulations and meet departmental budget requirements.
Develop and disseminate visit itineraries for recruits with faculty
and current graduate students. Submit official admissions
documentation in a timely manner and handle all student
correspondence regarding application requirements and admission
decisions.
Undergraduate Program Support
- Assists the Associate Chair for Undergraduate Studies in
preparing the department’s course schedule by gathering teaching
requests, reviewing enrollment patterns, and providing data to
support scheduling decisions.
- Works with departmental staff to coordinate processes that
overlap across undergraduate and graduate programs, contributing to
consistency and efficiency.
- Supports departmental efforts to deliver undergraduate program
services that promote student success and align with the
department’s educational mission.
- Curriculum/Course Scheduling Management and Support:
- Supports the Associate Chair for Undergraduate studies,
including gathering enrollment information, preparing course
schedules, plan for changes in student demand.
- Enters and updates department courses, recitations, and
laboratories in CU-SIS each semester, ensuring accuracy and
compliance with university procedures, and works with others to
resolve basic scheduling issues.
- Serves as a departmental contact for student registration and
enrollment, providing guidance to students, instructors, and
advisors during registration and adjustment periods, and resolving
routine enrollment questions.
- Manages prerequisite checks, grade submissions, and special
enrollment requests, referring unique or complex cases to the
Associate Chair or senior staff as appropriate.
- Compiles and organizes departmental data on enrollment and
student progress, preparing reports that assist leadership in
planning and program assessment.
- Coordinates logistics for exam accommodations and
disability-related support for undergraduate courses, collaborating
with staff and campus partners to ensure accessibility needs are
met.
- May provide direction to student employees assisting with
program tasks, ensuring accuracy and consistency in program
support.
Event Planning
- Coordinates logistics for departmental events that support
student engagement and new student orientation.
- Works with faculty and staff to recruit volunteers and ensure
resources are in place for departmental events and student
programs.
- Supports cross-unit events such as the Annual Spring Student
Recognition Ceremony by gathering student and award information and
assisting with event logistics.
- Coordinates venues, prepares event materials, and communicates
with vendors and campus partners to ensure events run
smoothly.
- Provides direction to student employees or assistants working
on events, offering guidance on basic tasks and ensuring
assignments are completed accurately.
- Assists in documenting event procedures and maintaining records
to support evaluation of student engagement activities.
Faculty and Staff Personnel Administration
Faculty Personnel
- Manages the hiring process for temporary faculty in assigned
departments for the Academic Year, ensuring compliance with
established policies and procedures.
- Oversees the hiring and appointment process for teaching
faculty during the Summer Session, providing structured guidance
and support as needed.
- Assists the Faculty Governance Coordinator in developing and
formalizing faculty administrative appointments.
- Aids departmental and Dean’s office staff in the preparation,
compilation, and review of reappointment dossiers for teaching
professor-rank faculty, ensuring accuracy and completeness.
- Reviews and verifies sabbatical applications submitted to the
Dean’s Office for accuracy and completeness, providing structured
oversight.
- Organizes and reindexes the OnBase filing system to improve
efficiency and accessibility, applying strategic thinking to
enhance document management practices.
- Supports the administration of other faculty personnel
documentation, including hiring/reappointment packets, sabbatical
applications,
Staff Personnel
- Supports the recruitment process for various staff types
(Classified, University, Temporary, Retiree) in adherence to
college, campus, university, state, and federal policies.
- In collaboration with department leadership, A&S HR, and
Campus HR, manages position descriptions by overseeing the creation
and updates to ensure alignment with the department’s
organizational needs and strategic goals.
- Communicates policy and procedural updates effectively in
collaboration with Arts & Sciences (A&S) HR and Campus HR
to ensure compliance and understanding.
- Verifies receipt and documentation of signed offer letters and
addendums, maintains accurate personnel records, ensures background
check and training completion.
- Maintains performance management and evaluation documentation
in accordance with retention policies for all staff
classifications, ensuring compliance and proper
record-keeping.
- Coordinate with department leadership and A&S HR for staff
addendum submissions and approvals.
- Works with the Director of Staff Affairs and A&S Staff
Affairs Specialists to review and update staff position
descriptions, determining appropriate job codes, levels, market
salary ranges, and equity considerations based on assigned
responsibilities.
- Manages the organization and filing of staff personnel
documentation in OnBase, maintaining a well-structured and
accessible records system.
- Organizes and reindexes the OnBase filing system to improve
efficiency and accessibility, applying strategic thinking to
enhance document management practices.
Finance and Procurement Administration
- Determines when new speedtypes are required and when speedtypes
are no longer needed and works with the Campus Controller's Office
as appropriate.
- Review accounts to determine appropriateness of transactions
for type of account, identify and initiate corrections as
needed.
- Reviews purchase reimbursements, procurement card and travel
card charges, journal entries, cash transfers, purchase
requisitions, and travel reimbursements.
- Ensures compliance with University, State, and Federal rules
and regulations.
- Reconciles transactions to ensure approved and posted to
correct account.
- Reviews actuals vs. budgeted for variance analysis for
department salary speedtypes.
- Identifies errors and initiates appropriate corrections.
What You Should Know
- Limited-Term Appointment: 1 year (12 months)
- Hybrid Schedule: At least 3 days/week on campus
- Expected: up to 20 hours per week (50% time)
What We Can Offer
The annual pay range for this limited-term, part-time position is
$25,000-$27,560.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. Explore additional perks and programs through
the
CU Advantage program.
Be Statements
Be creative. Be impactful. Be Boulder.
What We Require
- Bachelor's degree.
- An equivalent combination of work experience and education may
be substituted on a year-for-year basis.
- At least 6 months of related experience.
What You Will Need
- Strong communication and interpersonal skills.
- Strong organizational skills and attention to detail, with the
ability to manage multiple complex priorities
- Demonstrated ability to work effectively in a team and within
other collaborative work situations.
- High degree of professionalism, leadership, and ability to
maintain confidentiality.
- Solid understanding of complex financial information and
management systems in a regulatory framework.
- Proficiency using Microsoft Suite, in particular Excel.
- Proven track record of communicating effectively and building
and maintaining relationships at all levels of an
organization.
- Proven ability to proactively analyze issues in such a way as
to foresee possible problems or concerns that may arise and to
develop possible solutions and initiate related action with little
close supervision.
- Ability to work effectively in an environment with multiple
interruptions.
- Ability to adapt to new working environments and communication
styles.
What We Would Like You to Have
- Bachelor's degree.
- 6 months to 1+ years of experience in an administrative role or
related experience
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
September 13, 2026 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
