Job Summary

The Campus Controller's Office at CU Boulder welcomes applications for an Asset Accounting Manager! The Asset Management Unit exists to assure proper accounting for capital equipment and inventories for the University of Colorado at Boulder (UCB). This unit provides consulting, training, and mentoring regarding asset management to campus personnel on the use of the ﬁnance systems and the business processes associated therewith, including departmental roles and responsibilities. They assist campus partners in facilitating accounting management and control of ﬁscal operations and resources.

This position exists to control new acquisition of capital equipment by campus departments by reviewing and verifying purchasing documents; contacting departments; correcting improper accounting codes; tracking/uploading ﬁles; reconciling transactions to department ﬁles and assigning tags and coordinating the tagging of new equipment. The lifecycle of campus capital equipment is ultimately managed by this position to ensure correct policies, procedures, accounting, and ﬁnancial reporting. This position also trains and manages the Property Accounting Specialist and students (when needed) in completing periodic capital equipment inventory tasks; including but not limited to: capital equipment tagging, capital equipment inventory cycles from start to ﬁnish, data input into the PSAM system and statistical sampling and testing of department completed capital equipment inventories.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are

The Campus Controller's Office maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and in compliance with laws, regulations, policies/procedures and contract requirements for sponsored projects. We provide oversight, assistance and training in financial stewardship for the campus.
What Your Key Responsibilities Will Be

Execution and Management of Capital Asset Process

Execute and manage the collection of capital equipment by reviewing purchase orders, journal entries and information from campus partners.

Execute and manage the entry of a large volume of capital assets into PSAM each month.

Manage the new and replacement of capital equipment tags for campus partners within the current and new process.

Execute and manage the Gift-in-kind process.

Manage the reconciliation of capital accounts.

Review of non-capital expense accounts to ensure proper accounting assignment.

Manage, Research and Attend to Campus Requests

Review and approve Journal Entries for account code 810XXX on sponsored research speedtypes for allowability. Check to ensure Journal Entries are necessary and allowable under capital equipment guidelines and policies. Research Financial Services (RFS) and RFS Closeout route these JE’s journal entries to this position for approval within PeopleSoft.
Monitor and address all capital equipment related emails in the property email inbox with a focus on training, collaboration, responsiveness, issue resolution and customer service to our campus partners.

Capital Equipment Fabrication Tracking and Recording

Work with departments to set up new capital equipment fabrications and make additions to fabrications. Create fabrication tag numbers and review and approve new fabrication speedtypes.
Monitor expenses that are charged to the fabrication expense account code. When a fabrication is complete, work with the department to make sure the expenses are complete, accurate in the correct account code.
Review, reconcile, and approve fabrication costs then enter the fabrication into PSAM and create the necessary Journal Entry.
Work with RFS on any capital equipment issues or questions that they may have. Work with the RFS Closeout group in the Closeout process of awards to ensure that Fabrications are completed before the award is closed out and all capital related expenses are complete and accurate before the ﬁnal report is sent to the sponsor and the speedtypes are closed.

Campus Training, Website Maintenance and Policy Updates

Responsible for co-planning an annual capital equipment and fabrication training for departmental staff, one-on-one training as needed, attending the Office of Contracts and Grants (OCG) and Property Services Training as a resource and working with the CCO Trainers as needed.
Works closely with the CCO Leadership to update equipment related policies and procedures, including the Capital Equipment Property Accounting Office (PAO) standard operations manual. There are several equipment related forms that require periodic maintenance, updating and approval. There is a dedicated PAO website that this role is the primary contact.

Train, Supervise and Manage the Property Accounting Specialist and Students

Trains and manages the Property Accounting Specialist and Students (when needed) in completing periodic equipment inventory tasks; including but not limited to: equipment tagging, equipment inventory cycles from start to finish, data input into the PSAM system and statistical sampling and testing of department completed equipment inventories

Coordination with Property Services and Equipment Disposal

Works closely with Property Services on the disposal of equipment. This includes accessing their system and reviewing (or monitoring) the reviewing of campus items being disposed through Property Services to ensure the completeness and accuracy of disposed equipment, that will then be disposed of in PSAM. Continue to coordinate with Property Services to find the most efficient way for campus partners to dispose and transfer their equipment.

Special Projects

This position will be required to assist with short-term and long-term special projects as they are identified and deemed necessary by CCO Leadership. The focus of these projects are to enhance and modernize the capital equipment systems, processes and policies of campus.

What You Should Know

Hybrid work modality offered.
What We Can Offer

The salary range for this position is $90,000 - $114,000 annually. Relocation may be offered within departmental guidelines.
Benefits

At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers , ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be balanced. Be positive. Be Boulder.
What We Require

Bachelor's degree in Accounting, Business, Finance or asset related field.
Five years of accounting experience, including asset management accounting or budgeting experience with strong Excel skills and previous supervisory experience.
Equivalent combination of education and experience may substitute.

What You Will Need

Thorough knowledge of advanced accounting concepts, principles and practices, rules and regulations, GASB, GAAP, NACUBO accounting principles and guidelines.
Ability to manage advanced cost accounting analyses and evaluations independently.
Advanced skills in Microsoft Excel. This must include advanced spreadsheet/database skills, including use of data warehouse and manipulation of large data sets.
This position must be able to establish rapport and become a credible source of information and guidance for campus partners.
Proven ability to develop solutions to a variety of problems of moderate scope and complexity using existing policies and practices as a guide.
Attention to detail and the ability to recognize unusual situations, question them and provide alternative solutions.
Ability to prioritize and use sound judgment to meet deadlines and work independently.
Analytical thinking and the ability to recognize and question unusual situations.
Ability to learn and use new software systems.
Excellent interpersonal and communication skills and the ability to collaborate with varying levels of authority and cross-functional teams.

What We Would Like You to Have

Bachelor's degree in Accounting.
Three to five years capital asset management.
Experience with Peoplesoft Asset Management system or related asset management software.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 5, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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Asset Accounting Manager