"Assistant Athletics Director, Facilities and Events"

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted until filled. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Assistant Athletics Director is responsible for scheduling, supervising and administering athletic events and non-athletic events in athletic facilities at UTSA. The Assistant Athletics Director provides professional administration, direction, and supervision in the reservation, set-up, and maintenance of athletic facilities.

Core Responsibilities

1. Provides for reservation of athletic facilities for the Athletic Department.
2. Submits and processes work orders and events, maintenance and repair; purchase requisitions for supplies and equipment, and requests for academic services equipment.
3. Responsible for inventory of capital assets including but not limited to computers, athletic equipment, furniture, painting, and vehicles.
4. Provides supervision of staff overseeing equipment room and gymnasiums.
5. Provides inventory control of kinesiology class equipment.
6. Conducts inspections of athletic facilities for on-going maintenance.
7. Provides event management responsibilities prior to and on game day.
8. Collaborates with the Special Events Office with reservation processing.
9. Conducts OneCard transactions and balancing.
10. Acts as department liaison to the physical plant.
11. Provides for the storage of department records.
12. Coordinates with office moves of computers, furniture, and telephones.
13. Attends administrative staff and department meetings.
14. Partners with stakeholders to coordinate NCAA Regional tournaments and final four events.
15. Acts as game/event administrator in absence of senior athletic directors.
16. Provides physical setup of facilities for department banquets, socials and special meetings.
17. Manages and develops all athletic facility related budgets.
18. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• Three (3) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Knowledge, Skills, and Abilities

• Knowledge of basic NCAA rules
• Basic knowledge of State purchasing procedures
• Knowledge of facility management
• Knowledge of computers, Microsoft Office suite, desktop, publishing software, and standard office equipment
• Excellent verbal and written communication skills

Working Conditions

• Office Environment. After hours and weekend work is required on an occasional basis.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.