Assistant Board Liaison

Job Description

PURPOSE AND SCOPE:

The Assistant Board Liaison serves as a key point of contact between the College's leadership and its Board of Trustees, facilitating effective communication, collaboration, and coordination. This position provides executive support for a wide variety of complex professional administrative duties and coordinates programs and projects as assigned by the Chancellor, Chief of Staff, & Board Liaison.

ESSENTIAL JOB FUNCTIONS:

1. As part of the Office of the Board Liaison, works with the Board Liaison to facilitate communication between the Board, colleges, system staff and the community in concert with the Chancellor.
2. Acts as a primary point of contact for board members, addressing inquiries, requests, and providing information
3. Prepares speeches and talking points for Board Chair
4. Assists in the organization and coordination of board meetings, including scheduling, agenda development, and distribution of materials
5. Coordinates with departments to compile data and reports for presentation to the Board
6. Manages high-priority projects and programs to support the Chancellor's goals and initiatives
7. Manages high-priority projects and programs to support requests of trustees.
8. Attends all Board meetings and ensures Board records are properly maintained to support the requests of trustees.
9. Coordinate, lead, and participate in travel with trustees to national conferences, training, and government relation events.
10. Maintains Board of Trustees Calendar
11. Coordinate, lead, and participate in local events involving trustees.
12. Transport urgent materials and documents between trustees and LSCS administration.
13. Troubleshoots critical questions, inquiries and complaints directing them to the appropriate person or office ensuring that all phone calls and visitors are dealt with in a courteous, timely and appropriate manner
14. Ensures compliance with relevant laws, regulations, and policies related to board governance.
15. Manages approved expenditures and budget for the Board of Trustees.
16. Responsible for other reasonable related duties, as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of relevant laws, regulations, and compliance requirements applicable to the College and the Board of Trustees
• Knowledge of board meeting protocols, agenda developments, minutes preparation, and board communication processes
• Strong organizational skills to manage multiple tasks, deadlines, and responsibilities efficiently
• Strong collaboration skills to work effectively with diverse teams, committees, and stakeholders
• Ability to maintain accurate records and documents related to board activities
• Ability to handle sensitive information with discretion and maintain confidentiality
• Ability to adapt to changing priorities and handle unexpected challenges or developments

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Travel for this position is required
• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Bachelor's degree and at least 3 years of related experience, or an equivalent combination of education and experience

Salary

Hiring salary range is $67,746-$77,908

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.