Assistant Dean for Academic Affairs (Student Programming Specialist)
Department
GRADUATE SCHOOL (BL-GRAD-IUBLA)
Department Information
The mission of the University Graduate School (UGS) is to ensure excellence in graduate education, build and sustain a diverse community of scholars, promote personal and professional development, and contribute to the success of all graduate students on the Indiana University (IU) Bloomington campus. We accomplish this by providing services and support to graduate student faculty and staff, from recruiting and admissions through degree completion.
Job Summary
The Assistant Dean for Academic Affairs manages all academic, curricular, and faculty affairs for the University Graduate School. The primary responsibilities are for the development, review, and approval of graduate courses and new graduate programs (degrees, subplans (tracks, concentrations, and specializations), certificates, and minors), maintenance of the IU Graduate Faculty roster, and as editor of the IU Graduate Bulletin. The Assistant Dean regularly meets with IU faculty and staff for all matters related to academic affairs and provides advice on the development of new degree programs and curricula.
Department-Specific Responsibilities
- Assists schools, departments, and programs in the development of graduate degrees, certificates, subplans and minors.
- Manages the review of new program proposals on behalf of the Graduate School (IU Bloomington (IUB) and regional campuses) and makes recommendations for approval to the Associate Dean.
- Tracks, and maintains a log of the approval of degrees, certificates, subplans, and minors through all relevant bodies (IUB Campus Curriculum Committee, IU Academic Leadership Council, IU Board of Trustees, Indiana Commission for Higher Education, and the Higher Learning Commission).
- Submits Student Information System (SIS) coding requests for new degrees, programs, and sub-plans.
- Attends monthly Campus Curriculum Committee meetings. Keeps UGS Recorders informed of new degrees and policies.
- Responsible for the UGS review and approval of all new and change graduate course requests via CARMIn from IUB and regional campuses. Maintains list of approved courses for addition to annual bulletin.
- Maintains, edits, updates, and assists with the publication of the University Graduate School Bulletin.
- Assists the Associate Dean with the review and development of all University Graduate School academic policies.
- Maintains the roster of approved UGS Faculty.
- Requests nominations for Graduate Faculty status from departmental chairs twice per year.
- Provides updated lists of Graduate Faculty to the University Graduate Faculty Council (GFC).
- Attends monthly meetings of Graduate Faculty Council.
- Collaborates with admissions staff of UGS - Bloomington and the Office of International Admissions on admissions issues, processes and policies.
- Works with recorders to provide guidance on day-to-day issues related to recording functions.
- Completes/approves Instructional Efforts Reports for GRAD courses.
- Handles course scheduling for GRAD courses.
- Approves routine requests and authorizes all summer scheduling for G901 special exceptions.
- Schedules, plans, organizes, and leads UGS academic affairs workshops for Directors of Graduate Study and Graduate Secretaries.
- Oversees Big Ten Academic Alliance (BTAA) Traveling Scholar Program.
- Acts as Disability Services Officer in the event that a graduate student requests services.
General Responsibilities
- Develops and implements programs and initiatives geared at enhancing and reinforcing the academic engagement and experiential learning capacity of the student experience.
- Interfaces directly with students, attending student programming events and gathering satisfaction feedback from student participants.
- Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student programming goals.
- Measures and evaluates effectiveness of student programs against projected outcomes.
- Serves on committees and performs student programming research across the field of higher education and at peer institutions to identify and recommend best practices.
- Plans and coordinates communications and targeted outreach for student programming initiatives.
- May provide guidance to other Student Programming Specialists.
- May serve on various campus or cross-functional committees to share student programming best practices.
Qualifications
Required Education: Bachelor's degree in education, social work, public affairs, counseling, business, or related field.
Preferred Education: Doctoral degree in appropriate academic discipline strongly preferred.
Required Work Experience: 5 years in student services, higher education, or related field.
Required Skills: Proficient written and verbal communication skills; maintains a high degree of professionalism; demonstrates time management and priority setting skills; demonstrates a high commitment to quality; possesses flexibility to work in a fast paced, dynamic environment; seeks to acquire knowledge in area of specialty; highly thorough and dependable; demonstrates a high level of accuracy, even under pressure; possesses a high degree of initiative; ability to influence internal and/or external constituents; develops and delivers effective presentations; demonstrates customer service skills; demonstrates ability to maintain confidential information; demonstrates excellent judgment and decision making skills; demonstrates excellent judgment, tact, and diplomacy; ability to build strong partnerships with students and other university departments.
Preferred Skills: Knowledge of graduate school and graduate program processes and functions; Knowledge of CARMIn, OnBase, Kuali Financial System, IStream, IU Information Environment (IUIE), Onestart, SIS, Web Content Management Systems (WCMS), HTML, OnCourse, APPEAR, and Workflow documents.
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