Assistant Director, Accounts Payable & Travel

Posting Number: 2025706

Location: San Marcos

Department: Accounts Payable & Travel

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $5,481 - $6,851

Job Category: Exempt

Required Qualifications:

• Apply accounting principles and methods with strong technical accuracy.
• Maintain working knowledge of general ledger systems and demonstrate advanced Excel skills.
• Analyze and interpret complex data, research appropriate accounting treatments under GAAP, and provide accurate recommendations.
• Read and comprehend complex documents, instructions, and requirements.
• Manage multiple tasks effectively, prioritize workload, and meet deadlines under time pressure.
• Develop specifications, manage project deliverables, and oversee timelines to implement process and system improvements.
• Utilize SAP and other computer applications including word processing, databases, and spreadsheets.
• Communicate clearly with internal and external stakeholders to gather information, explain policies, and answer inquiries professionally.
• Prepare accurate reports, memos, procedures, and correspondence that are grammatically correct and technically sound.
• Provide courteous service to students, faculty, and staff while contributing as a collaborative and responsible team member. Apply logical and analytical thinking to identify problems, evaluate alternatives, and recommend solutions.

Preferred Qualifications:

• Master’s degree in accounting or closely related field
• Certified Public Accountant
• Experience in serving on committees and teams
• Experience with the Uniform Statewide Accounting System (USAS)

Job Description:

Responsible for supervising and managing assigned areas within the Accounts Payable and Travel Office.

Job Duties:

• Oversees AP & Travel department under the general direction of the Director, with latitude for the use of initiative and independent judgment. Performs moderately complex managerial work providing direction and guidance over the unit. Assists in establishing and reaching goals and objectives for the unit. Provides information and assistance to management regarding critical issues. Advises and guides staff in performance of their daily duties. Assign work projects, monitor progress, review and evaluate results. Coordinate leave and prepare appraisals within established guidelines/deadlines.
• Oversight of chart of accounts master data creation, edits, and deletions. This involves working with the Accounting Clerk II to processes new account source documents by reviewing data for deficiencies; create new funds, fund centers, cost centers, internal orders, general ledger accounts (object codes), and commitment items (budget object codes) as needed; entering data in applicable SAP tables to create budget addresses; maintaining ZXREF, derivation rules, RIB rules, budget checks, and report sets, etc.; resolving discrepancies by using standard procedures; maintaining supporting documentation; and distributing account notifications to appropriate parties once accounts have passed QA and are established.
• Oversight of chart of accounts master data maintenance including updating master data, tables, and derivations related to closed accounts; maintaining master data as needed for monthly depreciation postings; updating/maintaining tables and derivations during year end/year begin process; maintaining FM derivation for grant internal orders; researching master data related questions from various campus users; opening and extending accounts as requested; reviewing and approving FI departmental security requests; updating infotype 0017 for travel; and processing account manager changes as requested by the department(s).
• Ensure reconciliations such as general ledger reconciliations, credit card statements, vendor statements, research and travel advances are completed monthly and any issues.
• Manage the electronic Interdepartmental Transfer (eIDT) module within SAP, including processing of transactions, problem resolution, and end-user assistance.
• Identify process enhancements and software changes that result in efficiencies within the Accounts Payable and Travel areas.
• Participate in training programs to keep current with latest developments in higher education accounting.
• Other duties as assigned including special projects necessary for the effective and efficient operation of the unit.

Additional Information to Applicants:

Job Open Date: 08/25/2025

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM