POSITION SUMMARY

The Assistant Director for Alumni and Donor Relations plays a vital role in planning and executing signature alumni and donor events, with primary responsibility for the logistics of Reunion Weekend and annual fundraising dinners. In addition, this position assists with athletic alumni programming, manages a small portfolio of corporate and individual prospects and supports the daily administrative operations of the Alumni and Donor Relations team.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Event Management (Primary Focus)

• Serve as the lead project manager for Reunion Weekends, overseeing logistics, vendor coordination, volunteer support, and event communications.
• Plan and execute annual fundraising dinners, coordinating with Advancement, Facilities, Catering, and external vendors to deliver high-caliber donor experiences.
• Assist in the planning and execution of athletic alumni events, working closely with colleagues in Athletics and Advancement.
• Support other alumni and donor events as needed, including regional gatherings, networking programs, and recognition events.

Alumni and Donor Engagement

• Build strong relationships with alumni volunteers, reunion committees, and event participants.
• Carry a small portfolio of corporate and individual prospects, engaging them through personalized outreach, event invitations, and stewardship.
• Assist with donor recognition activities connected to events, including program booklets, signage, and acknowledgments.

Team and Administrative Support

• Provide day-to-day administrative support for the Alumni and Donor Relations team, including budget tracking, event registration management, and database updates.
• Serve as the point of contact for vendors, alumni inquiries, and internal partners related to event logistics.
• Contribute to Advancement communications, including event promotions, email campaigns, and website updates.

Collaboration

• Partner with colleagues across Advancement and the College to ensure events and engagement initiatives align with institutional priorities.
• Represent the College at alumni, donor, and campus events, occasionally requiring evening or weekend work.

QUALIFICATIONS

• Bachelor’s degree required.
• 3+ years of experience in event planning, alumni relations, donor relations, or related fields.
• Strong organizational and project management skills with the ability to manage multiple complex events simultaneously.
• Excellent written and verbal communication skills.
• Strong relationship-building skills with alumni, donors, and volunteers.
• Proficiency with Microsoft Office; experience with event management platforms and advancement databases (e.g., Raiser’s Edge) preferred.
• Flexibility to work evenings, weekends, and travel for events as needed.
• Commitment to the College’s Jesuit values of service, excellence, and cura personalis (care for the whole person).
• Ability to occasional work evenings and weekends.
• Ability to travel to support alumni and donor events as needed.