Job Description

Assistant Director, Fiscal Administration - Global Initiatives

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 13681

Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 8/8/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $75,000/Annualized, commensurate with education, experience and qualifications.

Hours: 40 hours per week, exempt.

Required Application Materials:

• Resume is required.
• Cover letter is required.

Essential Functions

Job Summary

The Assistant Director for Fiscal Administration will provide professional management and reporting of operating and capital budgets for assigned areas. This role is responsible for overseeing the management and reporting of budgets and processes for assigned areas.

Core Responsibilities

1. Works directly with the Vice Provost for Global Initiatives and the Associate and Assistant Vice Provosts to manage all finance, budget, and HR operations of the division.
2. Serves as lead and provides direction to department/unit regarding fiscal processes, budget preparation, management, and reporting. Prepares budgets, monitors expenses, reconciles departmental accounts and develops budgetary reports.
3. Oversees all purchasing, including vendor research, pricing, and preparation of purchase requisitions.
4. Oversees reporting and management of fees. Develops reporting procedures; maintains knowledge of rules; advises units on use; examines compliance issues; assists in enforcing rules; serves on committees; analyzes proposed increases and provides recommendations.
5. Represents unit at the monthly financial meeting, led by the Finance team in Academic Affairs and responsible for managing all financial and budget questions and requests from both internal teams and external customers. Is primary contact for all financial & budget requests from internal and external customers.
6. Ensures unit policies and procedures regarding utilization of funds, endowment management and financial reporting are in line with university guidelines and compliance.
7. Ensures accurate reporting and use of endowment funds. Develops reporting procedures; analyzes expenditures and reports; and supports final reporting of use. Responds to requests for data and reports from internal and external customers.
8. Serves as a primary reviewer and approver of budget transfers for assigned areas.
9. Serves as the primary point of contact for all contracts and agreements and may request salary supplements.
10. Provides guidance on policies and procedures to university stakeholders.
11. May provide assistance in negotiation, administration, and liaison with other University offices or external agencies in connection with grant and research activities.
12. Plans, organizes, develops, and coordinates special projects.
13. Performs other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Five (5) years of increasingly responsible professional experience in budgetary and/or fiscal management.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field from an accredited institution.
• Similar experience in a higher educational institution.

Knowledge Skills & Abilities

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Demonstrated independent decision-making and problem-solving ability.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

Working Environment:

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/...