"Assistant Director Fulfillment and Inventory Management, UCL User Services"

Job Overview

Reporting to the Director, User Services, this position provides administrative oversight for resource management operations, including planning, implementation, and ongoing management of off-site storage for the UC Libraries system. This position serves as the primary point of contact for off-site storage facilities, overseeing the transfer, retrieval, and relocation of physical collections. This position works closely with library faculty, staff, and external partners to ensure efficient, cost-effective, and user-centered solutions for managing and sustaining the libraries’ physical collections. The role requires strong project management skills, demonstrated experience with collections logistics, and a commitment to advancing the libraries’ strategic priorities.

Essential Functions

• Provide strategic and operational leadership for fulfillment and collections logistics across the UC Libraries system.
• Oversee the planning, implementation, and ongoing management of off-site storage solutions for physical collections.
• Serve as project manager for the relocation and deselection of large quantities of physical library materials across UC Libraries, including consulting with library faculty and staff, assessing options, recommending solutions, and coordinating each phase of the physical movement.
• Serve as the Alma/Primo Repository Administrator, Repository Manager and back up Administrator as needed.
• Serve as the primary liaison with off-site storage facilities, coordinating the transfer, retrieval, and relocation of materials.
• Collaborate with library faculty, staff, and external partners including the OhioLINK consortium to ensure efficient, cost-effective, and user-centered collection management. Through active engagement in the division, library consortia, professional organizations, and peer networks, plans and implements best practices for optimizing storage and access of physical materials at all campus and off-site locations.
• Develop and maintain workflows, policies, and procedures related to physical collections logistics and resource sharing.

Essential Functions (cont'd)

• Monitor and assess collection space usage, recommending strategies for optimization and sustainability.
• Lead and manage projects related to collection relocation, consolidation, and preservation.
• Maintain accurate statistics and workflow documentation. Analyze data trends, provide reports and information to library administration and incorporate results into decision-making processes
• Assist with administrative leadership and supervision of exempt, non-exempt staff, and student associates; hire, orient, train, mentor, and evaluate assigned staff; monitor and coordinate staff development and training programs
• Contribute to library-wide strategic planning and serve on relevant committees and working groups.
• Ensure compliance with institutional policies and standards for collection handling, access, and preservation.
• Assist with preparation of annual unit operating budget recommendations; develop, implement, and monitor assigned budgets; exercise limited signature authority for purchases and payroll.
• Provide direct and/or indirect supervision to exempt, non-exempt staff, and student associates (i.e., hiring/firing, performance evaluations, disciplinary action, approval of time off, etc.).
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelors degree
• Seven (7) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements.

Required Experience

• Three (3) years of related professional experience in library operations, logistics, or project management.

Additional Qualifications Considered

• Experience working in an academic or research library environment.
• Master's degree in library and information science (MLIS) or related field. Experience with Ex Libris Alma/Primo (certifications highly preferred).
• Demonstrated success with project management, particularly in logistics, collections management, or large-scale relocation projects.
• Strong organizational, analytical, and communication skills.
• Familiarity with stack management issues, academic library trends, and best practices in physical and digital collections.
• Commitment to user-centered services and data-informed decision making.
• Ability to prioritize, manage competing demands, and deliver results in a dynamic environment. Proficiency with Microsoft Office Suite and related tools for workflow and project management.
• Demonstrated ability to work independently and collaboratively with multiple stakeholders.

Application Process Information

• Applications without a cover letter and CV/Resume will not be considered for the position.
• 3 References will be checked during final stages.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE. Highlights include:

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary range of $63,000 - $67,000 annually based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.