Assistant Director of Academic Advising (Academic Advisor)

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Job Summary

Department Specific Responsibilities

• Works as a valued member of the advising team in our Undergraduate and Teacher Education (UTE) office.
• Provides developmental and holistic advising to a caseload of undergraduate degree-seeking students in the School of Education.
• Maintains an understanding of the curricular requirements for all undergraduate programs in the School, available resources within the School, and those available on the broader campus that support academic success, mental and physical health and well-being and opportunities for engagement and community.
• Serves as a triage agent for the Director of Academic Advising. Provides assistance to the professional advising staff to address student in academic and personal crisis, fielding inquiries and resolving as appropriate, elevating them to the Director, as necessary.
• Serves as a primary point of contact for students exploring changing majors into the School from within the institution.
• Consults, advises and facilitates programmatic changes, as necessary.
• Manages the assignment of students to advisors from among the undergraduate population.
• Facilitates programmatic activities involving the UTE Academic Advising team. This may include, but is not limited to, all planning, logistics, promotion and facilitating the initiatives and activities.
• Monitors, maintains and updates program sheets, bulletins and outward-facing documentation of all undergraduate program curriculum, in cooperation with the Director to achieve the Associate Dean's vision for the academic advising team.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements; explains curriculum requirements and school and campus policies.
• Meets with students in groups and 1-on-1 to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate. Assesses student satisfaction and engagement with advising and recommends improvements in practice.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction. Helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies. Empowers student accountability in academic decisions about courses, career direction, and long-term plans. Provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions. Assists in developing written advising materials for use in student events. Assesses the effectiveness of messaging and timing of communications related to advising topics and technologies.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and regularly provides guidance to other Academic Advisors.
• Roles above the Core career level may include expanded duties and leadership and/or higher expectations of performance in line with the campus advising ecosystem.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Master's degree in related field.

WORK EXPERIENCE

Required

• 5 years in student affairs, teaching, academic advising, or related field.
• Experience in a student-focused, higher education environment is highly desired.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or external constituents.
• Uses and learns new technology proficiently and changes practices with changing technology.
• Meet Best Practices and National Standards for Academic Advising.
• Understands and meets Family Educational Rights and Privacy Act (FERPA) requirements.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

[This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments.](https://go.iu.edu/aacd-framework)

Advertised Salary

The anticipated salary for a qualified candidate is $57,000.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the [IU Benefit Programs Brochure](https://hr.iu.edu/_docs/benefits-pubs/iu-benefits-brochure.pdf).

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising

[Click here to learn more about Indiana University's Job Framework.](https://hrms.iu.edu/psc/PH1PRD_PUB/EMPLOYEE/HRMS/c/IU_JC_COMPARE.IU_JC_COMPARE.GBL)

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. [See Indiana University Notice of Non-Discrimination here which includes contact information](https://policies.iu.edu/policies/ua-01-non-discrimination/index.html).