Tuition assistance$100 annually in well-being rewards13 paid holidaysPaid vacation and sick leavePaid parental leaveWinter break (December Holidays)USG BenefitsResponsibilitiesPerforms supervision functions - 10%- Trains, assigns, directs, supervises, evaluates, and disciplines personnel.
- Coordinates monthly staff meetings.
- Resolves problems and provides solutions
Manages the college's bank account - 40%- Prints previous day's bank sheet and distributes daily.
- Prepares the college's monthly bank statement reconciliation. Includes but is not limited to, downloads and reviews monthly bank statement to determine appropriate classification; runs queries, enters bank totals on excel spreadsheet and verifies; reconciles bank and book amounts; uploads monthly check file to reconcile checks in the financial system; runs outstanding payment query to assist with reconciling payments that cleared bank; manually reconciles EFT, ACH, and manual records in the financial system; researches variances, and communicates with employees on unreconciled items, etc.
- Monitors bank balance.
- Downloads reports.
- Initiates wire transfer(s) and processes manual records or journals for wire transfer payments.
- Serves as primary administrator for online banking functions.
- Manages positive pay exceptions.
- Reviews and makes decisions on any unauthorized banking transactions.
- Initiates bank account analysis statement to book monthly interest via journal entry.
Performs activities in support of annual reporting - 10%- Verifies Budgetary Compliance Report data by running queries review results, and validating accuracy prior to report preparation.
- Prepares and processes year-end entries and uploads/scans supporting documentation.
- Assists AVPFA and Director of Accounting with annual financial reports.
- Prepares and manages the collection of audit documentation annually.
- Manages the Business Service annual survey (use Survey Monkey).
Maintenance of unclaimed property - 15%- Maintains the outstanding and unclaimed property/escheatment worksheets for operating.
- Prepares and sends notices for outstanding checks more than 30 days.
- Works with financial aid to identify federal funds to be returned to Department of Ed (DOE).
- Prepares and runs escheatment process for non-federal aid funds after 180 days.
- Prepares and sends final notices (due diligence requirement) and void on check(s) with bank and financial system.
- Submits payment annually to the state (on check) and ensures compliance with that state.
- Conducts an annual search for unclaimed property with the state and requests reimbursement on behalf of the college.
Performs general accounting functions - 10%- Assists with month-end closing, monthly analysis of accounts, and reconciliations.
- Runs monthly queries for budget journals and/or budget overrides for approval(s).
- Assists in preparing and processing journal entries and uploading or scanning supporting documentation.
- Manages and maintains the Balance Sheet Accounts Reconciliation Master Worksheet including but not limited to, running monthly trial balance, reviewing existing asset and liability accounts, and updating worksheet.
- Performs analysis of various accounts assigned
Asset Management and GASB Compliance - 10%- Manages and maintains Asset Management Lease Admin and associated reconciliations.
- Manages and maintains any GASB requirements related to accounting and associated reconciliations.
Performs a variety of related duties - 5%- Prepares refund checks and/or incoming ACH payments with appropriate accounting for deposit.
- Assists Director of Accounting with developing, maintaining, and implementing policies and procedures to ensure compliance with state and federal regulations.
- Maintains college's Department of Accounting website.
- Assists the Accountant I with annual travel and expense training sessions for faculty and staff and ensures compliance with state (SAO) and Board of Regents/USG procedures.
- Performs related duties as assigned
Required QualificationsEducational Requirements- Bachelor's degree in accounting, finance, business administration and/or a combination of education and equivalent work experience.
Other Required Qualifications- More than one year of related experience
Preferred QualificationsAdditional Preferred Qualifications- More than two years of related experience.
- Experience in higher education.
- Experience in business and/or accounting.
Knowledge, Skills, & AbilitiesKNOWLEDGE- Knowledge of computers and job-related software programs.
- Knowledge of generally accepted accounting principles (GAAP).
- Knowledge of University System of Georgia policies and procedures.
- Knowledge of state, system, and college travel policies.
- Knowledge of asset management principles.
- Knowledge of college policies and procedures.
- Knowledge of accounting principles, financial reporting, and internal controls.
SKILLS- Skill in decision making and problem solving.
- Skill in interpersonal relations and in dealing with the public.
- Skill in oral and written communication.
- Skill in managing and leading professional staff.
Abilities- Ability to work independently and as a part of a team.
- Ability to manage time to handle multiple tasks and meet deadlines.
USG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at
https://www.usg.edu/policymanual/section6/C2653.
Conditions of EmploymentOffers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment OpportunityEqual opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents¿ policy, which prohibits discrimination on the basis of an individual¿s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (¿protected status¿). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individual¿s protected status; nor shall any individual be given preferential treatment because of the individual¿s protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
Equal opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents¿ policy, which prohibits discrimination on the basis of an individual¿s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (¿protected status¿). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individual¿s protected status; nor shall any individual be given preferential treatment because of the individual¿s protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution¿s ability to achieve its mission and strategic priorities in support of student success.
Dalton State College is an Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact Dalton State College's Office of Human Resources at 706-272-2034. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at 706-272-2034.
