Assistant Director of Administrative Services

management, including commencement. It serves as a central hub for operational support, contributing to a well-maintained, secure, and welcoming campus environment

The Assistant
Director of Administrative Services serves as the first point of contact in the Administrative Services Office for students, faculty, staff,
and visitors and is responsible for supporting the department, problem-solving, addressing inquiries, and communicating with other
departments to assist students as needed. This on-campus position includes some remote work. The Assistant Director is a non-exempt position
and reports directly to the Director of Administrative Services.

Primary Responsibilities

• Promptly respond to a
  high volume of student, faculty, and staff inquiries.
• Process ID cards and access levels, including new and incoming students, ID
  replacements, new vendor and guest IDs.
• Manage and process campus parking permit requests, parking permit refunds, ordering parking
  permit hangtags, parking violations, and answering parking questions.
• Manage student locker requests and inventory and oversee
  annual locker cleanout.
• Manage Fitness Center access requests and waivers.
• Manage and maintain student files kept in
  Administrative Services.
• Process a high volume of weekly vendor invoices and track vendor certificates of insurance.
• Manage
  and distribute mail received in the office.
• Maintain and manage the lost and found program.
• Manage and maintain the campus
  digital signage system and bulletin boards.
• Serve as the vending vendor liaison and work with the company to report issues and
  maintain the vending machine refund program.
• Create and distribute the annual Student Photo Directory.
• Schedule annual Flu
  Shots for the campus community.
• Assist the Director of Administrative Services with Commencement planning, data collection, and
  communication with the students.
• Assist the Director of Administrative Services with training SOS Assistants.
• Assist with
  department and campus event planning, preparation, and participation.
• Responsible for maintaining the Administrative Services office
  to ensure work areas, supplies, and equipment are readily available and operational for department use.
• Demonstrates knowledge of
  Southwestern's policies and departmental procedures.
• Assists COO, Department Directors, and Health and Safety Manager with
  administrative tasks.
• Performs other duties, as required and assigned.

Minimum Job Requirements

• Bachelor's degree with three year's of experience in an administrative support role.
• Experience in higher education is
  preferred.
• Strong attention to detail.

Knowledge, Skills, and Abilities Required

• High level of
  judgment, discretion, integrity, and confidentiality.
• Collaborative workstyle and ability to communicate effectively with various
  constituencies in a diverse community.
• Knowledge and understanding of institutional policies and procedures.
• Knowledge of
  campus resources and services for employees and students.
• Ability to refer issues to supervisor for timely
  response.
• Accuracy and meticulous attention to detail.
• Strong time-management and organizational skills.
• Excellent
  critical thinking and listening skills.
• Ability to apply creative problem-solving skills.
• Ability to be spontaneous and
  flexible.
• Comfort with a fast-paced academic environment

Salary: $28.85/HR

Please send a cover letter
and resume to jobs19@swlaw.edu to be considered
for this position.