Assistant Director of Continuing & Professional Studies

Position Description: Assistant Director of Continuing & Professional Studies

Department: Continuing & Professional Studies

Reports to: Director of Continuing & Professional Studies

Date: June 22, 2026

FLSA: Exempt

Status: Full-Time

Months: 12

Basic Function:

The Assistant Director of Continuing & Professional Studies supports the Director of Continuing & Professional Studies in managing and advancing the department's programs, including adult + youth education, Pre-College, and registration. This role oversees program operations, enhances student and faculty experience, and ensures effective communication and coordination across the department. The Assistant Director is instrumental in providing high-quality customer service, supporting program development, and maintaining accurate records.

Responsibilities:

Oversee Program Operations: Manage logistics for Continuing Studies and Pre-College programs, including registration, keys, packets, classroom setups, and communication with key stakeholders to ensure seamless operations.
Support Faculty and Students: Serve as a primary point of contact for faculty and students, providing guidance, support, and assistance with course logistics, registrations, and departmental policies.
Develop and Expand Programs: Collaborate with the Director to plan, develop, and implement new course offerings that align with the institution’s mission and student interests.
Lead Pre-College Program Administration: Oversee all aspects of the Pre-College program, including policy development and communication with families to create a cohesive and enriching experience.
Coordinate Marketing and Recruitment Efforts: Assist with targeted marketing campaigns, proofread and edit promotional materials, contribute to social media strategies, and represent the department at events, including open houses and recruitment activities.
Maintain Data and Records: Manage student database systems with high accuracy, including data entry, tracking registrations, managing waiting lists, and generating reports.
Enhance Community Engagement: Visit studio classes to support faculty and students, document activities for promotional use, and foster a strong sense of community within the department.
Foster Collaboration Across Departments: Work closely with Student Life, Residential Education, Admissions, and other teams to align Continuing Studies and Pre-College programs with institutional goals and resources.
Ensure Effective Communication: Facilitate clear, consistent communication with faculty, staff, and students about course updates, policies, and program details across channels.
Provide Administrative Leadership: Supervise day-to-day departmental operations and assist the Director with strategic planning and special projects to advance the mission of Continuing & Professional Studies.

Qualifications:

A bachelor’s degree in education, arts administration, business, or a related field or equivalent work experience is required.

Experience:

Minimum of 3-5 years of experience in program management, continuing education, or a related field, preferably within higher education or the arts;
Proven track record of managing multiple programs, coordinating logistics, and meeting deadlines;
Experience working with diverse populations, including youth and adult learners;
Proficiency in using database management systems and tools such as Microsoft Office Suite, Google Workspace, and CRM software.
Demonstrated success in developing and implementing marketing and recruitment strategies.

Skills and Abilities:

Strong ability to manage complex operations, prioritize tasks, and oversee multiple projects simultaneously;
Excellent written and verbal communication skills, including crafting clear, professional emails, reports, and promotional materials;
Comfortable presenting at events and engaging with diverse audiences, including students, families, and community members;
Experience with social media platforms and digital marketing tools to promote programs effectively;
Strong customer service orientation with the ability to build positive relationships with faculty, staff, and students;
Demonstrated ability to work collaboratively across departments and with external stakeholders;
Creative and flexible approach to problem-solving in a dynamic, fast-paced environment;
Ability to adapt to shifting priorities while maintaining high-quality work standards;
Understanding of and commitment to fostering an inclusive environment that values diversity, equity, and social responsibility;
Ability to develop and expand programs that align with institutional goals and respond to market and student needs;
Experience evaluating program performance and implementing improvements based on data and feedback.

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