Assistant Director of Donor Programs

Job Description

Programmatic Development Support

• Work closely with the Director of Recognition & Donor Programs and other colleagues in UF Advancement to identify under-recognized donor segments and develop strategic programs aimed at enhancing their donor experience. This will include a strong focus on program processes and reporting.
• Ensure that donors to the University are thanked appropriately, professionally and accurately, considering gift levels, donor history and special circumstances.
• Assist with the planning and execution of annual Grateful Gator Day event with special focus on campus participation, collaboration, and annual audience growth.
• Track donor relations activities within Ascend to strengthen relationships and increase the likelihood of continued contributions.
• Help develop and execute broad-based impact reporting initiatives for key constituencies based on organizational priorities.
• Manage donor programming calendars to ensure alignment and support for communications initiatives.
• Assist the Associate Director of Donor Stewardship & Acknowledgements with devising and implementing consistent, accurate and appropriate information-sharing mechanisms for stewarding prospects and donors.
• Participate in regular brainstorming sessions to develop innovative, unique and personalized stewardship communications and programmatic experiences.
• Support the development and execution of all annual Giving Day stewardship initiatives in conjunction with internal partners and planning committees.
• In partnership with the Director of Recognition & Donor Programs, collaborate with members of the Office of Estate & Gift Planning team to execute specialized communications and engagement opportunities for members of the UF Legacy Society.
• Work with unit colleagues to provide strategic direction for individual and group projects aimed at enhancing the donor experience.
• Assist in evaluating tools and online platforms to enhance the efficiency of donor programs and stewardship communications.
• Provide consultation and support to development officers in colleges and units by guiding donor programs and engagement initiatives, and by troubleshooting and enhancing existing recognition efforts.
• Represent UF donors' best interests by offering strategic input for process improvements through cross-team collaboration and active participation in workgroups.

Donor Recognition Societies Project Management

• Assist with managing centralized giving societies and developing programming aimed at building stronger, deeper, relationships with our donors; create giving society collateral materials that increase donor awareness and increasing levels of membership status; execute recognition events involving key university leadership to relay philanthropic impact.
• Contribute to the strategy and stewardship of the President's Council giving society through engagement, communication to, and recognition of its members.
• Support the strategy and stewardship efforts of the UF Loyal consecutive giving society through engagement, communication to, and recognition of its members.
• Maintain recognition databases, rosters, and membership criteria; coordinate with communications colleagues to produce supporting materials for recognition societies.

Permanent Stewardship Support

• Assist in executing the functions of the permanent stewardship process, including supporting the Senior Director of Donor Engagement and the Director of Recognition & Donor Programs in developing and improving annual procedures and portfolio reviews, conducting research, collaborating with internal partners, assembling and distributing donor communications via text and email, maintaining proper documentation, and responding to inquiries from donors or development officers.
• Serve as a liaison between central Donor Relations, Prospect Strategy & Research and the colleges and units to collect and align donor data and key details, enhancing program performance and capabilities.