"Assistant Director of Event Planning"

Department:

Event & Conference Services is UMBC’s full-service event planning support team, and a one-stop-shop for scheduling event spaces and resources on the UMBC campus. We are dedicated to delivering high-quality event services and professional customer service to our clients.

Position Overview:

The Assistant Director of Event Planning oversees the day-to-day operations of Event & Conference Services (ECS) scheduling and advising functions. These duties include supervision of event advisors, managing non-academic space scheduling at UMBC, and managing relevant processes for successful events.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $80,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Oversight and coordination of large-scale event calendar, and processing of all non-academic space reservations
• Manage event information workflow to service providers
• Provide and ensure excellent customer service for all users of ECS services
• Coordinating campus services for facility rentals
• Provides direct supervision to five, full-time staff, including three exempt Event Coordinators and two non-exempt Event Schedulers
• Oversees and enforces procedures, guidelines, and expectations related to information systems and workflow (e.g. 25Live, Basecamp, Box, DocuSign, etc.)
• Facilitates weekly meetings related to event advising, follow-up, and execution
• Developing and reporting monthly/annual metrics related to facility usage, requests, space utilization, etc.

Required Minimum Qualifications:

• Bachelor's degree
• Three years of experience in event management or hospitality.
• Demonstrated commitment to meeting the needs of diverse populations and organizations; ability to interact effectively with broad campus constituents and community partners.
• Strong verbal, written and interpersonal communication skills.
• Excellent organizational and time management abilities.
• Impeccable customer service values.
• Comfort with a high-paced dynamic work environment; and strong team player mentality required.

Preferred Qualifications:

• Bachelor's degree in event management, hospitality, marketing, business management or a closely related field.
• Experience in event advising or event planning in a university setting is preferable.
• Experience with 25Live scheduling software, and Google Suite strongly preferred.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.

Closing Date:

Open Until Filled For best consideration, apply by October 6, 2025

Benefits:

UMBC offers a rich benefits package. Regular and grant funded regular positions: Generous Leave which includes accruing: 22 Days of Annual Leave, 15 Days of Sick Leave, 15 Holidays, 3 Personal Days. Tuition Remission: 8 credit hours per semester. Tuition remission at UMBC for eligible dependents after two years of FT employment. Additional Benefits: Life and disability insurance, Retirement plans (including the choice of joining the pension plan), Professional development opportunities, Wellness opportunities, & Much more.

Salary:

$80,000 - $90,000 depending on qualifications and experience.

Hours:

Full-time

Type:

Regular

FLSA Status:

Exempt

Equal Opportunity Statement:

UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX:

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

About University of Maryland, Baltimore County

UMBC is a dynamic public research university integrating teaching, research and service to benefit the citizens of Maryland. As an Honors University, the campus offers academically talented students a strong undergraduate liberal arts foundation that prepares them for graduate and professional study, entry into the workforce, and community service and leadership. UMBC emphasizes science, engineering, information technology, human services and public policy at the graduate level. UMBC contributes to the economic development of the State and the region through entrepreneurial initiatives, workforce training, K-16 partnerships, and technology commercialization in collaboration with public agencies and the corporate community. UMBC is dedicated to cultural and ethnic diversity, social responsibility and lifelong learning.