Job Description

Position Title:

Assistant Director of Human Resources

Position #:

100090

Position Status:

Full-Time

Reports To:

Director of Human Resources

Under the direction of the Director of Human Resources, the position assists in providing direction and accountability in the execution of human resources and payroll activities for Otero College and Child Development Services (CDS). This includes duties related to payroll entry and processing, recruitment and selection, employee relations, data management, adherence to state and federal laws, state board and Colorado Community College System policies and procedures.

Duties and Responsibilities:

1. Accurately enters all appropriate information for biweekly and monthly employees and reviews forms for completeness while maintaining confidentiality. Entry includes initial employee setup in Banner, all aspects of payroll process, benefits set up and changes.
2. Monitors and directs the payroll processing for biweekly and monthly employees.
3. Assists with administering and managing the various benefit programs and plans for nonclassified and classified staff. Interprets and implements benefit policies and procedures. Counsels and advises employees on benefit program options. Assists with the development of open enrollment benefit presentations. Resolves benefit issues and problems by intervening with various benefit carriers. Serves as the liaison/resource between employees and insurance carriers.
4. Works with the Human Resources Special at CDS to ensure compliance, best practices, and accurate payroll processes.
5. Coordinates the Faculty Load and Compensation (FLAC) processes by gathering, analyzing, and inputting data into Banner. Run FLAC HR process and communicate with appropriate individuals in regard to the data.
6. Monitors and reviews leave requests for appropriate use per policy and procedure. Reviews electronic and paper timesheets for accuracy and communicates with employees and supervisors regarding timesheet questions and issues. Tracks related information for reporting.
7. Administers workers compensation, COBRA, FMLA and short and long term disability programs. Assists the director with interpreting and advising staff on workers compensation, COBRA, FMLA and short and long-term disability programs.
8. Assists with data management by responding to audit and survey requests, workforce and applicant information gathering and analysis, employment verification, and other ad hoc assignments by researching and compiling various data. Participates in Banner projects and assists the Director in gathering and analyzing Banner data. Completes the IPEDS report and US Census Bureau annually.
9. Ensures and monitors compliance for Commercial Driver License Holders in alliance with Federal Department of Transportation regulations i.e. clearing house, random drug screening, and pre-employment drug screening.
10. Assists with the hiring process of non-classified and classified staff, including assisting with developing a hiring packet, reviews job announcements, advertising, monitors screening process, and background checks.
11. Assists Director with employee relations to ensure that fair employment practices are conducted in accordance with Otero College, CDS, and Colorado Community College System policies and interpretation on progressive discipline, grievance, and dispute resolution procedures, terminations, performance management, supervisor/employee relations, salary discrepancies, etc. Assists with investigations concerning harassment, disabilities discrimination, and other types of employee related complaints.
12. Plan and implement professional development for employees and other duties and projects as assigned.
13. Maintains all personnel files for all employees, including leave records.
14. Accepts other duties as assigned by the Director of Human Resources.

Minimum Qualifications:

• Bachelors Degree or a combination of education and experience

Preferred Qualifications:

• 3 years of related administrative experience
• Experience with and knowledge of payroll and human resources rules, policies, regulations, and practices.
• Experience with automated business support systems such as Banner.
• Experience with data gathering and analysis
• Ability to work cooperatively and effectively with diverse student populations with special emphasis on first-generation, low-income, and students of color
• Educational philosophy in alignment with that of a small, rural comprehensive Community College and enthusiasm for this type of environment and the aspirations of its people

Salary:

$42,500 - $47,000 with an excellent and highly competitive benefits package including PERA retirement, health, vision, dental and life insurance. Paid annual and sick leave. Benefit Information 12-month academic year position

Application Instructions:

For consideration, an applicant file must contain: 1. Cover letter that addresses the minimum and preferred qualifications 2. Resume 3. Copies of transcripts (A.A., B.A., and M.A.) (Official transcripts requested upon hire) - As part of our commitment to a fair hiring process, we invite you to redact any information from your transcripts that may be confidential/protected under law, including your age, date of birth, or dates of attendance/graduation.

Application Deadline:

Open Until Filled – 1st review of applications will be August 28, 2024

Position Start Date:

ASAP

Submit Application Packet To:

Otero College Attn: Kelsey Barbee Director of Human Resources 1802 Colorado Ave La Junta, CO 81050 FAX: (719) 384-6947 Or Email To: kelsey.barbee@otero.edu Inquiries May Be Directed To: Kelsey Barbee (719) 384-6824

Applicants must submit to and pass a background check before an offer of employment can be extended. **Please Note: Otero College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a Visa.** **Must be a resident of the State of Colorado or able to relocate to Colorado prior to the first date of employment.**

Otero College prohibits all forms of discrimination and harassment including those that violate federal and state law or the State Board for Community Colleges and Occupational Education Board Policy 3-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, ancestry, physical or mental disability, veteran status or military status, pregnancy status, religion, genetic information, gender identity, gender expression, sexual orientation, or any other protected category under applicable local, state, or federal law (also know as "civil rights laws") including protection against retaliation and for those opposing discrimination or participating in any grievance process on campus or within the Equal Employment Opportunity Commission or other human rights agencies, in its employment practices or educational programs and activities. Otero recognizes that the quality of instruction and educational opportunities for all are enhanced when the diversity of the community served is represented in the student population and workforce. Otero also recognizes that women, minorities, veterans and individuals with disabilities have been historically underutilized in the higher education workforce.