Volunteer management and collaboration - Cultivates, trains,
and manages high-level alumni volunteers and members of 50th
Reunion classes. This position serves as the primary liaison with
up to six classes of alumni volunteers for alumni engagement and
outreach efforts and reunion weekend planning and execution.
50th Reunion Fundraising - Assists the Director with 50th
Reunion fundraising through committee work, reporting, and
responding to and initiating gift conversations with prospective
supporters.
Digital Engagement and Communications - Develops and executes
class communication calendar and strategies to generate enthusiasm
for 50th events and class engagement. Coordinates with internal
partners and assists with all communications and digital material
creation for the team.
Technology, systems, and operations -- Works closely with
Advancement Operations to coordinate program's use of the Slate
alumni database and other technology including: identifying and
reconciling reporting inconsistencies in Slate, developing reports
and dashboards for both internal program use and external volunteer
support; and collaborating on implementation of on-line services
for classes such as online registration and giving. Point person
and trainer for other program staff on new technology tools.
Team operations and finances - Manages financial activities
including developing and reconciling budgets for each major event
including overseeing all contracts, payment of all internal and
external vendors, and accounting for registration fees, and
tracking and regularly reporting on program income and
expenditures.
Requirements:
- A Bachelor's degree and a minimum of 5 years of professional
experience or an equivalent combination of education and experience
is required.
- Excellent written and verbal communication skills.
- Proven ability to manage and prioritize multiple diverse
assignments/projects simultaneously and meet complex goals.
- Highly organized and detail-oriented, with the capacity to work
efficiently in a fast-paced, multi-task environment.
- Strong interpersonal skills to build and sustain relationships
with key campus partners, respond diplomatically to diverse
constituencies, and handle sensitive information with
discretion.
- Proficiency in assessing and translating data to address
complex challenges.
Preferred Qualifications:
- Volunteer and/or event planning experience in higher education
and/or high-level event planning, communications, or constituent
relations experience.
- Fluency in Microsoft Office 365 and Google Workspace.
- Direct experience working within Slate CRM or similar
advancement databases.
Physical demands of the position:
- Ability to transport supplies across campus in support of
events and class-based mailings; ability for lifting up to 30
pounds for limited periods of time; and ability to navigate campus
in order to meet with alumni.
- Position involves routine office work, including use of a
computer with standing or sitting desk options. Meetings may be
conducted in-person or remotely (e.g. via Zoom).
- Producing events involves a variety of venues on campus, some
of which are designed to be accessible, and many of which may be
exposed to the elements (includes heat/cold conditions, dry/arid,
wet/rain/snow conditions).
- Position will include weekend and evening work at certain times
of the year.
Application Details:
Application review will begin on
September 8, 2026. Pay
range is from $72,500-$82,500, commensurate with experience.
For consideration, a cover letter is
required. This will
provide an opportunity for you to share interests and experiences
that align with the 50th Reunion Program mission and activities.
Please attach your cover letter as a separate document in your
application.
Remote work policy:
In select circumstances, hybrid on-site/remote work arrangements
may be available for up to 2 days per week of remote work for
employees based in MA, NY, CT, or VT, following a fully in-person
onboarding period. This position requires a minimum of 3 days per
week of on-campus, in-person work. Remote work arrangements are
subject to review and revision as policy evolves. Remote work will
not be available on the days of, and essential planning days
leading up to, major on-campus events.
Employment at Williams is contingent on the verification of
background information submitted by the applicant, including the
completion of a criminal record check, and education when
applicable. Decisions regarding appointments, promotions, and
conditions of employment comply with applicable federal or state
law prohibiting discrimination based on race, color, sex, national
origin, religion, age, disability, marital status, sexual
orientation, gender identity or expression, ancestry, or military
service.
It is unlawful in Massachusetts to require or administer a lie
detector test as a condition of employment or continued employment.
An employer who violates this law shall be subject to criminal
penalties and civil liability.
Beyond meeting fully its legal obligations for non-discrimination,
Williams College is committed to building a diverse and inclusive
community where members from all backgrounds can live, learn and
thrive. As part of this commitment, we will ensure that persons
with disabilities are provided reasonable accommodations. If
reasonable accommodation is needed to participate in the job
application or interview process please feel free to contact us via
phone at (413) 597-2681 or email at
hr@williams.edu.
To apply, visit https://wd5.myworkdaysite.com/en-US/recruiting/williamscollege/External_Career_Site/job/Williamstown-MA-Main-Campus/Assistant-Director-of-the-50th-Reunion-Program_JR10000001447.
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