"Assistant Manager (Events & Conferences)"

Job Description

• Client Consultation
  • Engage with stakeholders to understand their event objectives and specific requirements.
  • Provide professional advice on event formats, logistics, and best practices.
• Event Conceptualisation
  • Develop creative event concepts tailored to client needs (e.g. gala dinners, academic conferences, product launches).
  • Prepare event proposals and budgets for client approval.
• Event Planning and Conference Organising
  • Organise and manage academic and professional conferences, including programme development, speaker coordination, and abstract management.
  • Manage event timelines, schedules, and deliverables.
  • Coordinate logistics, venue bookings, catering, AV requirements, and vendor management.
  • Ensure compliance with NUS policies and safety standards.
  • Produce and maintain event and conference websites to support information dissemination and registration.
  • Prepare profit and loss (P&L) statements for each event.
  • Set up and manage payment and registration systems for participants.
• Event Organisation and Execution
  • Oversee the registration process for participants (e.g. conferences, career fairs).
  • Supervise on-site event setup, run event day operations, and troubleshoot issues.
  • Manage post-event activities, including feedback collection, reporting, and documentation.
• Stakeholder Management
  • Maintain positive relationships with clients, vendors, and internal teams.
  • Communicate effectively to ensure alignment and satisfaction.

Qualifications

• Tertiary education in marketing/event management/hospitality and other related disciplines.
• 4 to 7 years of hands-on experience in the events industry with account servicing track records. Candidates with less experience than required are welcome.
• Meticulous, excellent coordination and organization skills, with a customer service mindset.
• Able to handle multiple projects within tight deadlines, and work independently as well as in a team.
• Good understanding of the B2B event management industry.
• Has a strong network of suppliers for event needs.
• Experience in events registration via IT Systems will be an advantage.
• Proficient in programs such as Adobe Illustrator, AutoCAD for event layout planning and producing in-house publicity materials.
• Be able to work occasionally on weekends and after office hours on weekdays to run events.
• Candidates shortlisted for an interview will be required to make a visual presentation of work experience and events accomplished.

More Information

Location: Kent Ridge Campus

Organization: University Campus Infrastructure

Department: Campus Life

Employee Referral Eligible: Yes

Job requisition ID: 30258