"Assistant Manager / Manager (Admin & Finance)"

Job Description

Join Us! Be part of Singapore’s national effort to accelerate decarbonisation and shape a more sustainable future. The CREATE Thematic Programme for Decarbonisation brings together leading researchers and partners to develop cutting-edge low-carbon solutions. As part of the Decarbonisation Programme Office at NUS, you will play a key role in ensuring smooth financial, administrative, and communications operations that support impactful research and collaboration across institutions and industries.

Key Responsibilities

1. Financial Management, Governance & Compliance:
   • Prepare semi-annual fund drawdown requests and statements of expenditure in accordance with NRF guidelines.
   • Track project budgets, expenditures, and utilisation across cost categories.
   • Manage procurement, contract administration, and vendor payments, ensuring compliance with NUS financial policies and timely execution of transactions.
   • Coordinate internal and external audits (AUP) and ensure timely submission of financial statements and reports.
   • Liaise with NUS Finance, NRF, and CREATE entities on financial processes and reporting.
2. Programme & Office Administration:
   • Support the Programme Director and Programme Managers in preparing documentation for virements, extensions, and approvals.
   • Support the preparation of reports and documentation for Steering Committee and Scientific Advisory Committee meetings.
   • Maintain project records, approval documents, and correspondence to ensure compliance and audit readiness.
   • Coordinate logistics for meetings, workshops, and outreach events related to the Decarb Programme.
   • Manage office operations, supplies, and shared resources.
   • Provide general administrative support to the Programme Office team and undertake other related duties as assigned.
3. Communications & Outreach:
   • Organize outreach events, conferences, symposiums and seminars to promote the Decarbonisation Programme.
   • Develop and maintain communications materials and outreach content, including the Decarb Programme’s webpage, newsletters, and related collateral.
   • Provide administrative support for interactions with participating institutions, industry partners, and NRF.

Qualifications

• A diploma or degree in Finance, Accounting, Business, or a related field, along with 3 to 5 years of relevant experience in a similar administrative or finance role
• Experience in an IHL (Institution of Higher Learning) environment, particularly in handling financial operations for collaborative research and development projects, would be useful.
• Strong financial and analytical skills, with the ability to maintain meticulous records and provide data-driven insights.
• Good organisational, project management and problem-solving skills, with experience managing multiple financial tasks and prioritising in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to clearly present information to diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial management systems.
• Ability to work both independently and collaboratively within a multidisciplinary team.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department: Office of the Deputy President(Res&Tech)

Employee Referral Eligible:

Job requisition ID: 30839