Job Description
The role provides administrative and operational support for the Institute’s educational programmes, student activities, events and stakeholder engagements, while supporting day-to-day Institute operations. It ensures the effective coordination and smooth delivery of key activities and initiatives in support of the Institute’s strategic objectives.
Duties & Responsibilities
- Manage and support the student and educational activities, including industry talks, capstone gallery walks and other Institute initiatives.
- Manage the end-to-end administration and delivery of executive education programmes, including scheduling, budgeting, participant and instructor coordination, logistics, course materials, marketing support, feedback and reporting.
- Support programme and Institute communications, including EDMs designing, LinkedIn content, e-greeting card and stakeholder communications.
- Maintain and update the Institute’s stakeholder, activities and event database, and track collaborations regularly.
- Manage general Institute administration, including role-based email accounts, mailing lists, meeting coordination, facilities bookings, staff welfare and asset management.
- Serve as the Institute’s risk and business continuity plan coordinator for data submission, compliance matters and follow-up actions.
- Support the planning and delivery of Institute events such as roundtables and public lectures, including participant registration, venue arrangements, publicity, catering, procurement and vendor coordination.
- Provide administrative and logistical support for internal and external meetings and engagements.
- Undertake other duties as assigned in support of the Institute’s strategic and operational objectives.
Qualifications and Requirements
- Bachelor’s degree from a recognised university, preferably in finance, marketing and business administration
- At least 3 years of experience in administration and educational programme management, preferably in an institute of higher learning
- Excellent verbal and written communication skills
- Strong interpersonal and stakeholder relationship management skills
- Proven experience in programme and event management
- Strong problem-solving skills and attention to detail
- Ability to work independently and collaboratively with a high level of initiative
- Proficiency in Microsoft Office applications and graphic design software such as Photoshop, Adobe Illustrator or Canva.