Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the
U.S.
News & World Report “Regional Universities – North
Category” and has been commended by several other ranking
publications.
Overview
In conjunction with other members of the payroll team, perform and
manage all payroll duties in an accurate and timely fashion and in
accordance with both federal and state regulations and the
college’s policies and procedures. Serve as acting Payroll Services
Coordinator in their absence.
Duties and Responsibilities
On a rotating basis, reconcile, balance, and process the biweekly payroll. Oversee the web-based, time entry process for staff and their supervisors. Review Kronos timesheets for union workers, ensuring adherence with contract specifications. Download over 35/overtime report and the qualified overtime report and prepare for payroll entry. Electronically file biweekly electronic PAF’s and W-4’s and review for accuracy. Understand the tax rules or resident/non-resident aliens. Prepare checks for…
distribution. Distribute financial information to banking services providers, tax service providers, and account staff according to established deadlines. Scan payroll documents into the document management system. Process off cycle checks for direct deposit returns, stale dated checks and Human Resource directed payments. Update payroll checklists and manuals. Complete wage, unemployment, and workers compensation verifications. (25%)
On a rotating basis, reconcile, balance, and process the
student payroll. Oversee the web-based, time entry process for
students and their supervisors. Review overlapping hours report,
meal break report, hours worked over eight report and reach out to
student/supervisor to make necessary corrections. Download over
20/40 hours report and qualified overtime report and prepare for
payroll entry. Electronically file the student employment
certification forms, I’9 forms, and W-4’s and review for accuracy.
Understand the tax rules for resident/non-resident aliens. Prepare
payroll checks for distribution. Distribute financial information
to banking services providers, tax service providers, and account
staff according to established deadlines. Scan payroll documents
into the document management system. Process off cycle checks for
direct deposit returns, and stale dated checks. Reach out to
students who have previous paychecks awaiting pickup. Update
payroll checklists and manuals. Complete wage verifications.
(25%)
On a rotating basis, reconcile, balance, and process the
monthly payroll. Electronically file monthly PAF’s and W-4’s and
review for accuracy. Store electronic payment submissions and
process for payroll entry. Prepare payroll checks for distribution.
Prepare checks for distribution. Distribute financial information
to banking services providers, tax service providers, and account
staff according to established deadlines. Obtain monthly mileage
reports and fleet activity as well as renewal information for other
taxable fringe. Update the monthly taxable fringe worksheet for
payroll entry. Update valuation reports for company assigned
vehicles. Oversee the monthly leave report process by tracking
submissions and ensuring manager approvals. Complete high earners
report. Reach out to faculty and staff who have previous paychecks
awaiting pickup. Update payroll checklists and manuals. Complete
wage, unemployment, and workers compensation verifications.
(30%)
Serve as acting Payroll Services Coordinator and provide
back-up support in their absence. Perform duties such as quarter
and year-end tax functions, support for payroll systems, including
CyberFriar, Kronos, ADP, Apex, and Ellucian Action Web. Assist in
supervising student office workers. Create student work schedules
and student job postings in conjunction with the Payroll Services
Coordinator. (20%)
MARGINAL DUTIES:
- Perform all other duties as may be required.
Education and Experience
- Associate’s degree in business/accounting from an accredited
institution required.
- Three to five years of related experience or an equivalent
combination of education and experience.
- Working knowledge of payroll processing and database
systems.
- Banner, Kronos, and ADP experience preferred.
- Working knowledge of Microsoft Word, Excel, and Adobe
Acrobat.
- Strong time management and accountability skills.
- Strong problem-solving skills.
- Excellent organizational and communication skills.
- Ability to work independently under deadline pressure and to
prioritize assignments while managing multiple tasks.
Supplemental Information
PHYSICAL DEMANDS:
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
essential functions.
- Sitting in a normal seated position for extended periods of
time
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
keyboard
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
DISCLAIMER: This job description indicates the general
nature and level of work expected of the incumbent. It is not
designed to cover or contain a comprehensive listing of activities,
duties, or responsibilities required of the incumbent. Incumbent
may be asked to perform other duties as required.
