Assistant Program Director (EHS-CCP Manager)

Assistant Program Director (Early Head Start – Child Care Partnerships Manager)

Tennessee State University Office of COE Learning Sciences invites applications for the role of Assistant Program Director (Early Head Start – Child Care Partnerships Manager).

Nature of Work:

• Assist Program Director in overseeing all aspects of the EHS program.
• Serve as manager of the EHS-CCP program.
• Hours of work and schedule are determined based upon program needs and availability of funds.
• The Assistant Program Director is based at the TSU COE-LS main office and travel within the multi-county service area is required.
• Valid TN Driver License and reliable transportation required. Will be required to travel within a four-county service area.

Essential Job Responsibilities:

Budget, Grants, and Facility Development

• Oversee program budgets and purchases.
• Participate in the development of collaborations and facility development for future expansion of families and/or services.
• Present financial reports for Board of Directors and Policy Council.
• Assist in the coordination of annual grant application process.
• Assist with data analysis and summarizing of annual self-assessment and develop service plans in response to findings.

Systems Evaluation, Monitoring, Compliance and Development

• Assist in the design of internal structures, systems, and policies.
• Assist in strategic planning process and the development of Work Plans.
• Facilitate community needs assessments.
• Ensure adequate systems are in place to maintain the highest quality of services to children and families in compliance with Head Start Program Performance Standards, Head Start Act and Tennessee licensing
• Ensure consistency in service delivery across programs with attention to inclusive practices and integration of component areas.
• Assist in the completion of the annual Self-Assessment and Community Assessment as required by Head Start regulations.

Communication/Public Relations

• Establish and maintain effective working relationships with the members of the Board of Directors, Policy Council, and Growing Futures staff.
• Establish and maintain relationships and collaborations with public school districts, systems of higher education, and other community agencies and partners.
• Collaborate with community agencies to advocate for the needs of TSU EHS children and families.
• Promote a consistent exchange of information in all directions.
• Attend Tennessee Head Start Association (THSA) Director meetings as scheduled.
• Prepare and submit program annual report to public annually.
• Prepare and submit EHS program reports for Board of Directors and Policy Council, Head Start organizations, Region IV office as needed.
• Prepare and submit annual Program Information Report (PIR).

Supervisory Responsibilities

• In collaboration with EHS-CCP directors/owners, establish and maintain regular oversight of EHS-CCP centers.
• Conduct EHS-CCP Director meetings.
• Facilitate resolutions of conflicts.

Characteristics and Skills:

Mature, responsible individual who has experience in leadership and management, preferably in a child development program, including services to children with special needs. Motivating staff and providing training to individuals in order to maintain quality. Ability to balance regulatory requirements with budget constraints and growing community needs. Knowledge of state, regional and local based resources required. Knowledge of Head Start Performance Standards preferred. Strong leadership skills and the ability to make decisions based on policies and procedures.

Additional Responsibilities

• Responsible for general knowledge of state and federal regulations.
• Encourage and support professional development opportunities of program staff.
• Follow TSU policy in work conduct including but not limited to travel, attendance, outside employment, etc.
• Maintain the Early Head Start policy manual and keep up-to-date.
• Other duties assigned Program Director and Research and Sponsored Programs Director.