Assistant Registrar

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Assistant Registrar

Xavier University's College of Osteopathic Medicine is seeking an Assistant Registrar to be an integral member of our team and processes. The Assistant Registrar serves as the primary contact for all student record and registration related questions for all academic terms for the College of Osteopathic Medicine (COM).

They provide assistance to the University Registrar and to academic areas of the University for the updating and maintenance of student records, with a focus on support of the COM.

JOB RESPONSIBILITIES:

• Oversee and maintain academic records of the university including course registration, grade changes, degree conferrals, leave of absence, schedule of classes production, classroom assignments as related to the COM
• Provide supervision and leadership related to the processing of student records related to the COM
• Manage and maintain record systems as related to the COM
• Provide customer service to students, faculty, and staff in support of the services of the Office of the Registrar with specific focus on support of the COM’s D.O. and Master’s programs
• Assist with compliance and institutional reporting as it relates to the COM’s D.O. and Master’s programs
• Assist in development of system enhancements
• Assist with oversight of daily operation of office
• Represents the office to other University groups in the absence of, or at the request of, the University Registrar.

JOB REQUIREMENTS:

• Bachelor’s degree required, Master’s degree preferred
• 3-5 years of administrative experience
• 1-3 years’ experience working in a higher education environment with Registrar’s Office experience preferred
• Strong working knowledge of university policies and procedures

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website.

Review of applications will start on June 15, 2026. Applications will be accepted until the position closes at the University's discretion.