"Assistant Research Administrator, Department of Surgery"

Job Summary: The Assistant Research Administrator provides vital support to the Department of Surgery’s research efforts by assisting with the management and coordination of research projects. This role ensures that all administrative and operational aspects of research projects are executed efficiently, supporting faculty, staff, and collaborators in the achievement of research goals.

Key Responsibilities:

• Research Administration Assistance: Provides support to the Faculty, Division Administrator, or Research Administration team as assigned in areas such as: preparing and maintaining documentation, budgets, timelines, and deliverables. Assists as assigned with proposal preparation and monitoring budgets and expenditures in conjunction with sponsor, VCU, and SOM Office of Research Administration policies and procedures. Assist with department level research reporting and analysis.
• Regulatory Compliance: Support adherence to ethical, regulatory, and institutional requirements by ensuring timely submission of necessary documents such as IRB protocols, progress reports, and financial disclosures.
• Data Management: Help manage and track research data, ensuring proper documentation and organization of research findings. Support data collection efforts in the field and clinical settings as necessary.
• Coordination and Communication: Serve as a liaison between researchers, administrative staff, and external partners. Coordinate meetings, communication, and workflows between stakeholders.
• Scheduling and Event Planning: Assist in scheduling research-related meetings, conferences, and events. Help with the coordination of research-related travel and logistics.
• Training and Onboarding: Provide support in the onboarding process for new research staff and assist in organizing training sessions on research-related policies and best practices.
• Other Administrative Duties: Perform general administrative tasks as assigned, such as preparing reports, maintaining databases, and ensuring that all records are up to date and in accordance with research guidelines.

Qualifications:

• Education: Bachelor’s degree in a related field (e.g., healthcare administration, business, etc.) or equivalent work experience.
• Experience: Minimum of 1-2 years of administrative experience in a research or healthcare setting, preferably within a university or medical environment.
• Skills: Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously with attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Knowledge of research compliance regulations (IRB, HIPAA, etc.) is a plus. Familiarity with research grant submission and management processes is desirable. Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Additional Information: University Title: Asst Research Administrator (1-3) (34121N, 34122N, 34123N). ORP Eligibility: No. This position is open until filled. Vaccination Health: Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements. Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. VCU School of Medicine comprises 18 clinical departments, eight basic health science departments, and 11 affiliated institutes and centers, and provides preeminent education to physicians and scientists in order to improve the quality of healthcare for humanity. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning and savings options, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here. FLSA: University Employee. Job FTE: 1.00. Exemption Status: Non-Exempt. Restricted Position: No. E-Class: UF - University Employee FT. ORP Eligible: No. Salary Range: $50,000 - $61,400. Compensation Type: Salaried. Target Hire Date: 7/30/2025.