Position Summary

Position provides administrative assistance and office support to the Chair/Department Head, which requires considerable judgement, tact, creativity and initiative. Responds to questions and inquiries and makes decisions, when appropriate, in the absence of Chair/Department Head according to organizational policies and procedures. May have functional responsibility for providing direction to other administrative staff.

Job Description

Primary Duties & Responsibilities:

• Anticipates and prepares materials needed by the Department Head for conferences, meetings, appointments and telephone calls.
• Interprets and adapts guidelines, including policies, precedents and practices not always completely applicable to changing situations.
• Reads publications, regulations and directives and takes action as appropriate.
• Prepares special reports, summaries or replies to inquiries.
• Assists executive with administrative details, usually of a confidential nature.
• Composes a variety of materials, including letters, memos, confidential reports and correspondence with responsibility for format, arrangement of attachments, correct spelling and grammar.
• Notes commitments made by Department Head during meetings and arrange for implementation or follow-up.
• Schedules appointments, gives information to callers and responds to callers inquires.
• Greets guests, ascertains nature of business and handles situations as appropriate.
• Performs independent research and coordinates data for reports and presentations.

Working Conditions:

Job Location/Working Conditions: Normal office environment. Physical Effort: Typically sitting at desk or table. Repetitive wrist, hand or finger movement (PC Typing). Equipment: Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Associate degree or combination of education and experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Administrative (7 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Education:

Bachelor's degree - Social Sciences

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Literacy, Confidentiality, Deadline Management, Independent Judgment, Interpersonal Relationships, Multitasking, Oral Communications, Organizational Savvy, Service Oriented, Stress Management, Supervision, Tactful, Written Communication

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually