"Assistant to the Registrar"

Assistant to the Registrar

Company: Colgate University

Job Location: Hamilton, 13346

Category: Registrars

Type: Full-Time

Division: Dean of the Faculty

Department: Registrar

Location

On-Site - expected to work fully at the designated campus/office location.

Hiring Wage/Salary Range

$22.00 - $24.00/hour

Professional Experience/ Qualifications

• Demonstrated flexibility, and the ability to manage multiple tasks and priorities.
• Demonstrated ability to maintain a collected, professional approach at all times.
• Maintains confidentiality when working with sensitive documents and information, and understanding and complying with FERPA regulations.
• Demonstrated ability to work with Microsoft Office Suite as well as the ability to cull and consolidate data for reports.
• Comfortable and proactive with learning new technology.
• Excellent verbal and written communication skills and a demonstrated ability to write and edit professional correspondence.
• Strong aptitude for seeking out higher education and academic enterprise knowledge, as well as Colgate University organizational systems, and process knowledge.
• Strong customer service experience and the ability to professionally coordinate with multiple stakeholders including faculty, staff, and alumni is critical.
• Must be capable of working collegially with diverse groups of faculty, staff, students and community members.

Education

• A minimum of one year of college coursework is required.
• An Associate's and/or a Bachelor's degree is preferred.

Offer Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Department Statement

Colgate's Office of the Registrar is responsible for many of the vital academic functions at the university.

Accountabilities

• Primarily responsible for providing support for the University Registrar and Associate Provost for Institutional Analysis and providing administrative support for both offices.
• Uses consistent and precise data entry to assist with registration, transfer credit, catalog and website maintenance, policy interpretation, and other duties as assigned.
• Ability to effectively use registration and academic planning tools (e.g., Banner, Degree Works, Acalog, TES, Excel, etc.). Ability to edit existing reports to confirm accuracy.
• Ability to provide a welcoming and professional environment to all constituents. Provides accurate and courteous responses to questions, adapts communication to diverse audiences - promptly brokering other resources as required; provides sound advice to students and faculty regarding university processes and procedures.
• Ability to work with students to resolve registration and transfer credit issues.
• Ability to work with faculty and staff to complete catalogue maintenance.
• Thinks of and encourages new ideas, and is keen to experiment and see ideas implemented; finds new and innovative ways of creating value for the university at the division, department or function level.
• Analyzes and prioritizes situations to identify and solve problems; solutions increase efficiency and improve quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, timely decisions.

Requisition Number: 2025S082Posting

Temporary: No

Work Schedule: Weekdays, with occasional weekends