Maintains phone coverage, taking accurate messages, screening calls, and making appropriate referrals

Maintains the calendar for the vice president and schedules meetings and calls

Arranges travel plans and itineraries for the vice president and for any of the president’s travel associated with Institutional Advancement events and activities

Manages the compilation of documents and assembling of Hollins information packets in association with the vice president’s and president’s travel and meetings

Prepares and edits electronic and print communications for the vice president as needed

Maintains accurate division accounting/budget records, including credit card reconciliation, and prepares check requests for all budget accounts

Works with the Institutional Advancement team to prepare regular reports and action items for the President’s Office as needed

Coordinates meetings and takes notes for the Institutional Advancement Committee of the Board of Trustees

Provides administrative support for the campaign cabinet

Provides administrative support for the alumnae/i travel program

Designs, implements, and manages comprehensive filing systems ensuring confidentiality

Manages the upkeep and coordinates all staff office moves/needs in Cromer Bergman Alumnae/i House

Assumes general administrative duties as needed, including maintaining supplies necessary for the Institutional Advancement office

Maintains strong working relationships with all university offices, departments, students, parents, alumnae/i, trustees, and external constituents

Position Qualifications

Successful applicants will have the following qualifications and experience:

• High school diploma or equivalent
• Minimum of three years of relevant experience
• Proficiency with Microsoft Office (specifically Outlook, Word, Excel, and PowerPoint) and multifunction devices
• Excellent written and verbal communication, interpersonal, customer service, and public relations skills
• Excellent organizational, time management, project management, multitasking, detail, and accuracy skills
• Exemplary analytical, problem-solving, and decision-making skills
• Ability to manage confidential and sensitive information and maintain discretion
• Abilities to work in a fast-paced environment with constant interruptions and fluctuating priorities and to meet deadlines
• Abilities to work independently, collaboratively, and without supervision at times
• Ability to work effectively with all university constituencies including faculty, staff, students, parents, alumnae/i, trustees, donors, and guests
• Ability and willingness to occasionally work outside normal business hours in support of division activities (board meetings, opening of academic year, commencement, reunion, etc.)

Preferred candidates will have the following:

• Two years of college
• Previous experience in an administrative support role in higher education
• Previous experience working in or managing a professional office setting
• Ellucian Banner or equivalent database experience
• Knowledge of and experience with Hollins University
• United States driver’s license with minimal violations

Application Process

Qualified candidates should submit a cover letter and resume to hollinshr@hollins.edu . Candidates are encouraged to comment in their cover letter on how their contributions will further the university’s efforts to ensure student academic success and engagement. Review of applications will begin immediately and will continue until the position is filled. Semi-final candidates will be asked to submit contact information for three references. The salary range for this position is $22-$25/hour, and the pay offered will be based on the selected candidate’s experience and qualifications. Once the selected candidate accepts a contingent employment offer, if they have a United States driver’s license, a motor vehicle background check will be conducted.

About Hollins

Hollins University is dedicated to academic excellence, creativity, belonging, and preparing students for lives of purpose. Hollins provides an outstanding and academically rigorous undergraduate liberal arts education for women and entrepreneurial and innovative graduate programs for all in a gender-inclusive environment. The university promotes opportunities for research, education abroad, and leadership training, and offers real-world experience through global internships supported by an extensive alumnae/i network.

Hollins University is committed to providing equal opportunity in employment. No employee or applicant shall be discriminated against on the basis of race, color, religion, sex (including transgender status, sexual orientation, pregnancy, and gender identity), national or ethnic origin, age, disability, genetic information, military or veteran status, or any other category protected by applicable state and federal laws.

Visit www.hollins.edu for more information.

Maintains phone coverage, taking accurate messages, screening calls, and making appropriate referrals

Maintains the calendar for the vice president and schedules meetings and calls

Arranges travel plans and itineraries for the vice president and for any of the president’s travel associated with Institutional Advancement events and activities

Manages the compilation of documents and assembling of Hollins information packets in association with the vice president’s and president’s travel and meetings

Prepares and edits electronic and print communications for the vice president as needed

Maintains accurate division accounting/budget records, including credit card reconciliation, and prepares check requests for all budget accounts

Works with the Institutional Advancement team to prepare regular reports and action items for the President’s Office as needed

Coordinates meetings and takes notes for the Institutional Advancement Committee of the Board of Trustees

Provides administrative support for the campaign cabinet

Provides administrative support for the alumnae/i travel program

Designs, implements, and manages comprehensive filing systems ensuring confidentiality

Manages the upkeep and coordinates all staff office moves/needs in Cromer Bergman Alumnae/i House

Assumes general administrative duties as needed, including maintaining supplies necessary for the Institutional Advancement office

Maintains strong working relationships with all university offices, departments, students, parents, alumnae/i, trustees, and external constituents

Position Qualifications

Successful applicants will have the following qualifications and experience:

• High school diploma or equivalent
• Minimum of three years of relevant experience
• Proficiency with Microsoft Office (specifically Outlook, Word, Excel, and PowerPoint) and multifunction devices
• Excellent written and verbal communication, interpersonal, customer service, and public relations skills
• Excellent organizational, time management, project management, multitasking, detail, and accuracy skills
• Exemplary analytical, problem-solving, and decision-making skills
• Ability to manage confidential and sensitive information and maintain discretion
• Abilities to work in a fast-paced environment with constant interruptions and fluctuating priorities and to meet deadlines
• Abilities to work independently, collaboratively, and without supervision at times
• Ability to work effectively with all university constituencies including faculty, staff, students, parents, alumnae/i, trustees, donors, and guests
• Ability and willingness to occasionally work outside normal business hours in support of division activities (board meetings, opening of academic year, commencement, reunion, etc.)

Preferred candidates will have the following:

• Two years of college
• Previous experience in an administrative support role in higher education
• Previous experience working in or managing a professional office setting
• Ellucian Banner or equivalent database experience
• Knowledge of and experience with Hollins University
• United States driver’s license with minimal violations

Application Process

Qualified candidates should submit a cover letter and resume to hollinshr@hollins.edu . Candidates are encouraged to comment in their cover letter on how their contributions will further the university’s efforts to ensure student academic success and engagement. Review of applications will begin immediately and will continue until the position is filled. Semi-final candidates will be asked to submit contact information for three references. The salary range for this position is $22-$25/hour, and the pay offered will be based on the selected candidate’s experience and qualifications. Once the selected candidate accepts a contingent employment offer, if they have a United States driver’s license, a motor vehicle background check will be conducted.

About Hollins

Hollins University is dedicated to academic excellence, creativity, belonging, and preparing students for lives of purpose. Hollins provides an outstanding and academically rigorous undergraduate liberal arts education for women and entrepreneurial and innovative graduate programs for all in a gender-inclusive environment. The university promotes opportunities for research, education abroad, and leadership training, and offers real-world experience through global internships supported by an extensive alumnae/i network.

Hollins University is committed to providing equal opportunity in employment. No employee or applicant shall be discriminated against on the basis of race, color, religion, sex (including transgender status, sexual orientation, pregnancy, and gender identity), national or ethnic origin, age, disability, genetic information, military or veteran status, or any other category protected by applicable state and federal laws.

Visit www.hollins.edu for more information.