Assistant Vice President, Advancement Services

Assistant Vice President, Advancement Services

Seattle University

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Purpose:

Reporting to the Senior Vice President for University Advancement, the Assistant Vice President for Advancement Services provides strategic leadership for the University's advancement infrastructure, managing resources that support all university fundraising programs and functions. The Assistant Vice President for Advancement Services is responsible for long and short-term planning in the areas of prospect development, gift processing, stewardship, budget and operations, database integrity, reporting, data analysis and system enhancements. The Assistant Vice President for Advancement Services is charged with aligning business support functions, policies and procedures, and technology infrastructure with the strategies, resources and priorities of the University and University Advancement - developing partnerships with colleagues in University Advancement, school/unit-based advancement staff, as well as across campus within the departments of finance, information technology services, and general counsel.

Duties:

• Leads strategic planning, evaluation, and implementation of improvements to systems within Advancement Services including information strategy, prospect development, donor stewardship, and gift accounting, optimizing performance for fundraising and engagement success.
• Supervises the Director of Prospect Development. Director Data and Systems and Director of Advancement Services, Gift Processing, and Director of Donor Relations and Stewardship.
• Leads overall vision, strategy and management of gift accounting operations for the University to ensure accurate and timely recording and distribution of gifts and pledges according to IRS regulations, CASE reporting standards, and the University's gift acceptance policy.
• Integrates and oversees a comprehensive prospect development team including prospect identification and research, and prospect and portfolio management.
• Provides strategic leadership in the division's work to create and manage an effective infrastructure to support the university's fundraising efforts. Administers the University's alumni and donor database system ensuring optimal use, maintenance and functionality.
• Establishes and implements all alumni and donor data and gift processing procedures.
• Manages user access to alumni and donor information, safeguarding the confidentiality of sensitive data.
• Plans and implements administrative data integration between campus systems.
• Builds software infrastructure through the development of tables, screens and processes to facilitate functionality and flexibility of the database.
• Consults with vendors to explore new technologies and troubleshoot software issues.
• Researches and implements best practices for University Advancement data systems.
• Conducts alumni and donor database software and business rule trainings.
• Advises University Advancement staff on data-driven strategies and planning.
• Participates in cross-campus committees and workgroups. Serves as the institution's Data Steward for alumni and donor data.
• Proposes and coordinates University Advancement software projects with ITS.
• With the Director of Prospect Development, establishes and coordinates the oversight of all fundraisers operating plans and metrics.
• Oversees the preparation of surveys or requests for donor data (VSE and US News and World Reports, etc.).
• Produces all reports and benchmarks for campaign progress and development team performance.
• Creates ad-hoc alumni and donor reports for University Leadership.

Qualifications

• Bachelor's degree or equivalent technical training and work experience.
• Five or more years of supervisory experience.
• Five or more years of experience with relational databases including query and report writing.
• Excellent computer skills, particularly the Microsoft Office suite of products.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and to exhibit good judgment in making independent decisions concurrent with SU mission and values. Demonstrated success managing complex operations and leading diverse teams.
• Ability to work independently as well as establish and maintain professional relations with other staff, faculty, students, alumni, and donors.
• Ability to communicate both verbally and in writing with technical and non-technical personnel.

Preferred Qualifications

• Seven or more years of progressive leadership experience working in an Advancement Services or similar office.
• Experience using Raiser's Edge or similar fundraising software.
• Strong knowledge of fundraising principles, data management, and financial compliance.
• Excellent leadership, strategic thinking, and problem-solving abilities.
• Proficiency with advancement CRM systems and data analytics tools.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $140,000 - $150,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website.

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

*All employment offers are contingent upon the successful completion of a background check.*