Job Summary

The University of Utah Campus Store is seeking an Associate Accountant who supports the Accounts Payable function of the University of Utah Campus Store and reports directly to the Accounting Supervisor of Accounts Payable. This position is responsible for ensuring the accurate and timely processing of vendor payments, maintaining financial records, and supporting overall financial operations. The Associate Accountant applies generally accepted accounting principles (GAAP) in daily work and utilizes NetSuite in conjunction with the University's system of record, PeopleSoft, to enhance financial tracking and reporting. The role includes identifying procedural improvements based on analysis and specialized accounting knowledge to strengthen the efficiency and effectiveness of the accounts payable process.

Employees at the University of Utah Campus Store enjoy a wide range of benefits that support both personal and professional well-being. These include: Employee discounts on Campus Store merchandise, Opportunities for career growth and advancement within the store, Flexible scheduling opportunities.

The Campus Store is consistently ranked among the top 15 institutionally run stores in the nation and proudly serves over 40,000 students, faculty and staff, along with millions of visitors each year.

Responsibilities

• Review, verify, and process vendor invoices in accordance with university policies and procedures.
• Prepare and process electronic payments, ACH transfers, and check runs.
• Maintain accurate and up-to-date accounts payable records and documentation.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Communicate effectively with vendors to address payment inquiries and resolve issues.
• Assist in the preparation and analysis of expense reports to ensure compliance with university guidelines.
• Support month-end closing activities, including preparation of journal entries and account reconciliations.
• Ensure compliance with applicable laws, regulations, GAAP standards, and university financial policies.
• Identify and recommend process improvements to increase efficiency, accuracy, and internal controls within the accounts payable function.
• Utilize NetSuite alongside PeopleSoft to support accurate financial tracking and reporting.
• Demonstrate strong problem-solving skills and the ability to work efficiently in a fast-paced environment.
• Perform additional duties and special projects as assigned by the Accounting Supervisor of Accounts Payable.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Requires 3+ years of related experience.

Preferences

• Bachelor's degree in accounting, Finance, or related field preferred.
• Experience in accounts payable, data entry, and general office operations.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with PeopleSoft and NetSuite preferred.
• Strong understanding of GAAP principles.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.
• Effective written and verbal communication skills.