Summary of Position
Associate Director - Accounting & Finance is responsible for overseeing the organization’s day-to-day financial operations, including general ledger management, budgeting, financial reporting, gift annuities, trusts, audits, treasury, and grants management. This role ensures financial accuracy, compliance, and efficiency while providing leadership to finance team members. The Associate Director-Accounting & Finance works closely with the Executive Director of Finance and other executives to…
support strategic planning and organizational growth. The Associate Director-Accounting & Finance will directly supervise Student Billing & Receivables department.
Thoroughly understands institutional, state and federal policies, procedures and restrictions. He/She assists in financial management, fiscal policy review and implements process changes in compliance with college, state and federal regulations, and Generally Accepted Account Principles (GAAP).
Serves as a collaborative liaison to cross-functional areas within the College. He/She coordinates and participates in projects, tests, and implements new processes and enhancement and services on committees to support College initiatives.
Key Responsibilities
- Supervise - student finance office which consists of two accountants. Responsible to motivate, mentor and provide support, technical training and business training to that department staff. Participate on committees as needed or requested. Give customer support as needed. Provide back-up support to student finance as needed for coverage.
- General Ledger - Create journal entries, post and review for accuracy. Review to make sure all the daily transactions from sub-ledgers are posted to keep the financial data up to date. Manage reconciliations to ensure compliance with accounting standards (GAAP). Identifies and resolves discrepancies, escalating complex issues as needed.
- Grants - To provide accounting support to the grants office for tracking and reporting of expenses that are in compliance with the policies of the college. Ensure that the funds are drawn or posted to cover the expenses of the grant in accordance to the grant guidelines. Work with senior management for tracking grants that support operations.
- Gift Annuity/Trust – compliance gift annuity financial oversight, manage account reconciliations, manage payments to donors, provide audit requirements.
- Treasury Functions - Manages the daily cash activity within the system. Manages the bank reconciliations of various bank accounts of the college
- Budget - Assists in budget preparations, development and tracks actual performance against budget and provides variance reports with analysis notes. Work with departments to gather input and provide assistance.
- Endowment Investment record keeping - Process the monthly statement activity including individual manager accounting. Assist with the printing of statements and capital call and distribution notices from manager sites. Maintain the fund manager data for audit purposes. Associate Director-Accounting & Finance will process the capital call requests as required.
- Audit - Coordinates audit preparation, including gathering documentation and responding to auditor requests. Implements and monitors controls to ensure audit readiness.
Experience and Qualifications
- A Bachelor’s degree is required; Master’s degree preferred. All fields of study are welcome. Accounting, Finance, Business or related degree with some accounting coursework are preferred.
- 4-7 years of related experience preferred
Required Knowledge
- Demonstrated knowledge of electronic systems and applications is required.
- Demonstrated organizational, strong interpersonal and excellent written and oral communication skills required
Compensation
Starting salary will be competitive, based on the candidate’s qualifications and experience.
Expected starting salary: $70,000.00 annually, full time, exempt
The Hiring Process
Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.