Associate Director Facilities and Lab Management

Job #: F00991

Location: Syracuse, NY

Pay Range: $135,000

Hours: Standard University business hours 8:30am - 5:00pm (academic year) 8:00am - 4:30pm (summer). Hours may vary based on operational needs.

Job Type: Full-time

The Associate Director Facilities and Lab Management will lead a team of building supervisors who provide oversight to all campus facilities, develop effective communication with building occupants and coordinate support from Facilities Services, CPDC and ESSM to ensure the proper maintenance and operation of all academic and administrative buildings. The Associate Director will also directly manage the maintenance and operations for the University's data centers, science buildings and research facilities, assist in the decision-making and continued support for all information systems used by the department including a new maintenance management system, as well as ensure accurate data collection, analyze current business operations and make decisions to improve the department's efficiency. This position provides leadership, expertise and direction while working as a team member to develop a preventive maintenance program, offer coordination and involvement on safety and training issues for Facilities Services in conjunction with EHSS and other departmental safety personnel as well as providing direct supervision to Facilities Safety Manager. Direct supervisor for Facilities Contract Manager which will have oversight of all service and maintenance agreements for Campus Facilities which includes elevators, water treatment, pest control, waste management, etc.

Qualifications:

• Bachelor's degree and significant experience in the maintenance and operation of facilities in a large organization.
• Experience supervising multiple trades and five (5) plus years of facilities maintenance experience in higher education.
• Demonstrated a history of decision making that has improved functional operations of an organization.
• Must have eight (8) plus years of education and work experience with the management of information systems, specifically in the area of facilities services.
• Must have experience with building automation software, Maximo, laboratory controls and have utilized them in a higher education setting.
• Master's degree in Information Systems or Business Administration preferred.

Job Specific Qualifications:

• Experience with Maximo work order management and TRIRIGA space management systems preferred.
• Proficient in Microsoft Office.
• Vendor contract management preferred.

Responsibilities:

• Assist in identifying, prioritizing, designing and monitoring major maintenance and renovation projects.
• Member of key leadership team of CFAS to participate in high-level discussions and decisions for the entire organization.
• Liaison and support to Associate Director of Facilities Services Computing.
• Lead and facilitate specific work groups to provide input to the overall system goals and ad-hoc reporting.
• Provide support to Facilities Services staff so they can utilize other CFAS information systems, including Newforma.
• Ensure accurate data collection, analyze current business operations and make decisions to improve the department's efficiency.
• Collaborate with Facilities Safety Manager and Director of Environment Health and advise on safety and training issues for Facilities Services conjunction with Environmental Health and Safety Services and other departmental safety personnel.
• Coordinate with EHSS to ensure all requirements and regulations are met and that the department is in compliance.
• Monitor and enforce compliance of SDS requirements and proper accessibility to all staff.
• Promote a culture of safety and awareness all maintenance activities across campus.
• Apply knowledge of operations and automation controls for laboratories to ensure the maintenance of research facilities provides a safe environment for faculty, staff and students.
• Develop Fire Safety protocols for power outages & other emergencies to ensure emergency backup power is always functional to ensure optimal performance & compliance with safety standards.
• Work with maintenance staff, engineers & administrators to align HVAC operations with campus needs & emergency backup power is always available to ensure optimal performance and compliance with safety standards.
• Empower staff to identify and address maintenance or safety concerns before they become major issues.
• Maintain clear and open lines of communication with stakeholders about facility updates, safety procedures, and resource availability.
• Develop emergency response standard operating procedures to notify of system failures, diagnosing issues, coordinating repairs, and ensuring staff understand their roles while respecting union agreements.
• Establish scheduled inspections and maintenance routines to extend equipment lifespan and prevent disruptions.
• Ensure laboratory and building spaces are used efficiently, whether for research, teaching, or administrative functions.
• Stay up to date with OSHA, EPA, and University policies to ensure all building and laboratory operations meet safety & regulatory requirements.
• Oversee laboratory infrastructure, ensuring proper ventilation, and maintenance of safety equipment.
• Assist with the development of a Preventive Maintenance program. This includes identifying and maintaining a complete preventive maintenance information system to track and schedule timely maintenance for all building units and systems.
• Work closely with trade supervisors to assist in proper scheduling and replacement of life cycle parts.
• Responsibly for proper updates as systems are changed, added, or eliminated.