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Job Details
Oversee the planning and execution of ReUnion and Homecoming & Family weekends. The Associate Director develops and manages these two flagship programs for alumni, parents, students and the campus community in an effort to promote a culture of engagement and philanthropy.
Position Title: Associate Director of Alumni and Parent Engagement
Pay Status and Classification: Exempt, Regular Full-time. This position is not eligible for relocation assistance or visa sponsorship.
Supervisor: Director of Alumni & Parent Engagement
Position Purpose: Oversee the planning and execution of ReUnion and Homecoming & Family weekends. The Associate Director develops and manages these two flagship programs for alumni, parents, students and the campus community in an effort to promote a culture of engagement and philanthropy.
Essential Responsibilities and Duties:
- Work collaboratively with Student Affairs, Union College Hospitality, Facilities Services, faculty, various student organizations and other campus stakeholders to plan successful ReUnion and Homecoming & Family Weekend programs.
- Oversee the conception, strategy and implementation of a ReUnion program that connects alumni to the College through their graduation classes and affinities to foster a culture of philanthropy.
- Oversee the conception, strategy and implementation of Homecoming & Family Weekend programs to connect parents and families to Union and foster a culture of philanthropy.
- Develop and execute events that contribute to meaningful experiences and engagement for constituents, classes, affinity reunions and parents. Increase attendance and participant satisfaction, showcase the College and its students and programs, and grow the excitement and commitment of the Union College community.
- Recruit and manage volunteers in support of ReUnion Weekend and affinity reunion groups. Facilitate volunteer recognition activities such as the Alumni Gold Medals and volunteer appreciation event.
- Responsible for arrangements and logistics, securing venues, producing invitations and other collateral materials, and creating a staffing plan for logistics and prospect/volunteer management.
- Work with the Union Fund, Major Gift Officers and other key stakeholders to build and execute an annual class and affinity-giving program that will support increasing a culture of philanthropy and increase the annual alumni giving rate.
- Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community.
- Coordinate event staffing schedule for events.
- Prompt appropriate colleagues to ensure event follow-up is managed in a timely manner.
- Lead post-event debriefing meetings to ensure important interactions with prospects and volunteers are captured and communicated.
- Establish metrics and create year-end reports that include assessment and analysis of programs and events.
- Assist the Director of Alumni and Family Engagement in monitoring program budgets.
- Participate in and support other events planned by the Office of Alumni and Parent Engagement, including travel (approximately 20 to 25%).
Qualifications:
- Bachelor's degree and a minimum of three years’ experience in development, alumni relations or related field.
- Able to work independently, have excellent attention to detail and be self-motivated.
- Strong organizational, interpersonal and communication skills, and the ability to effectively work and interact respectfully within a diverse and inclusive environment are essential.
- Understanding of higher education and the role of alumni, student and family engagement and development.
- Understand fundraising principles and volunteer management, and be adept at starting annual class and affinity gift programs in partnership with the annual fund.
- Able to plan, develop and implement activities, programs and special events is vital.
- Previous experience working with and supervising volunteers; experience maintaining and reconciling office and events budgets; and the ability to work evenings and weekends with some (approximately 20%) travel required.
- A working knowledge of various word processing, spreadsheet and database software applications is required.
- Experience working in a college or university setting is preferred.
- Must be safety conscious and able to work with a diverse group of individuals.
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