Associate Director of Audit

Associate Director of Audit

CaltechJob Category: Fulltime Regular

Exempt Overtime Eligible: Exempt

Benefits Eligible: Benefit Based

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Job Summary

Reporting to the Associate Vice President, Audit Services and Institute Compliance and Institute Chief Compliance Officer, the Associate Director of Audit has been assigned day-to-day responsibilities for directing the most difficult and complex audit and advisory projects at both Campus and at JPL. The Associate Director of Audit develops and fosters close relationships with colleagues in other Institute organizations who have a significant role in the Institute's audit and advisory efforts including the Office of General Counsel, Business and Finance, the Provost's Office, Academic Divisions, and Student Affairs at Campus, and members of the Executive Council and their respective management teams at JPL. The Associate Director of Audit also develops and fosters close relationships with colleagues at peer institutions to keep abreast of leading trends in the internal audit profession.

Essential Job Duties

• Direct highly complex audits and advisory projects by managing ASIC team members to ensure coverage of appropriate high-risk areas, deliver high quality/value added results, and stay within budget while maintaining service quality and project integrity.
• Directs, manages and reviews the work of ASIC audit management and staff who report to the Associate Director to ensure adequate testing of key controls with supporting documentation, and final work products meet IIA and ASIC departmental standards.
• Develop and maintain strong partnerships with Institute management. At times, may have to deliver constructive and difficult messages to senior leadership as well as faculty and recommend solutions that balance the cost with the benefit.
• Maintain ASIC's internal Quality Assurance program and coordinate ASIC's self-assessment process to ensure continued conformance of Institute of Internal Audit (IIA) standards.
• Ensure follow-up on all identified control deficiencies to ensure management has implemented appropriate corrective actions by the management-specified due date.
• Assist with drafting and reviewing Audit, Compliance, and Risk Committee materials and coordinate with other members of ASIC management as well as audit-related individuals at Campus and JPL to ensure information is accurate and complete.
• Act as ASIC's liaison with external audit groups at Campus and JPL. Work closely with JPL's Audit Liaison Organization (ALO) and Campus Departments to understand external audit activities at JPL and Campus. Coordinate external auditor requests for report copies, access to ASIC audit workpapers, etc. that are directed to ASIC.
• Responsible for ensuring the ASIC audit staff obtain the appropriate training throughout each year and maintain professional certifications that may have training requirements.
• Meet with members of executive and senior leadership at Campus and JPL as part of ASIC's Annual Risk Assessment. Information from those meetings is used to develop the ASIC Annual Plan which is presented to and approved by the BOT Audit, Compliance, and Risk Committee.
• Act as the primary member of ASIC management to direct investigative efforts within ASIC. Additionally, may perform privileged special reviews at the direction of OGC.
• Performs other duties as assigned.

Basic Qualifications

• A Bachelor's Degree or equivalent.
• Must have a minimum of 10 years of relevant audit experience.
• Demonstrated knowledge and comprehensive understanding of Institute of Internal Audit (IIA) standards and emerging trends and regulatory requirements including but not limited to the Code of Federal Regulations, and California Code of Regulations.
• Proven track record for managing audit and advisory projects and delivering high-quality results, including written reports, presentations, or other required deliverables.
• Ability to interface with senior leadership to ensure adequate follow-up and implementation of appropriate corrective actions to mitigate control deficiencies.
• Excellent interpersonal, written, and oral communication skills.
• Must have all necessary credentials to work at the Jet Propulsion Laboratory: US Citizenship or Permanent Residency

Preferred Qualifications

• 10 years of combined audit and compliance experience strongly preferred.
• Previous professional level experience within a complex higher education or research institution, aerospace environment, or a governmental agency or department is preferred.
• Certification, such as but not limited to CIA, CPA, or CISA.

Required Documents

• Resume.