"Associate Director of Facility Operations"

Overview

Reporting to the David Geffen School of Drama/Yale Repertory Theatre (DGSD/YRT) Director of Facility Operations, the Associate Director of Facility Operations serves as second in command to the department, providing coordination, planning, supervision, and administration of the Facility Operations for DGSD/YRT.

Responsibilities

1. Assist with Director of Facility Operations responsibilities during Director absences.
2. Responsible for negotiating with contractors, their schedules, ensuring compliance with existing building codes.
3. Troubleshoot technical and administrative problems, process numerous disparate parameters rapidly and provide incisive solutions.
4. Ensure DGSD/YRT fleet maintenance and repairs are performed in an appropriate and timely manner.
5. Serve as DGSD/YRT representative to appropriate Yale committees and as Operations representative to appropriate DGSD/YRT committees.
6. Assist in key database and Movable Equipment Inventory maintenance.
7. Serve as point of contact for Yale Access Control. Monitor, track, and request access for DGSD/YRT staff, faculty, and students. Maintain access code and card reader database. Strategize, prioritize and implement new card reader installations in accordance with best practices and DGSD/YRT needs.
8. Initiate, coordinate, and track furniture quotes, deliveries, installation, recycling and discarding.
9. Perform facility safety walkthroughs with Environmental Health and Safety department. Plan, implement, and follow up with necessary repairs and projects.
10. In coordination with Audience Services, schedule and teach facility related House Management strategies, policies and best practices to House Managers as assigned.
11. Assist with non-performance space booking and scheduling by non DGSD/YRT groups and provide access to users as needed. Assist with off-site rental negotiations and contracts.
12. Serve as liaison between DGSD/YRT and other Yale units in facility related matters. Coordinate shared space needs as appropriate.
13. And other duties as assigned by Director of Facility Operations.

Skills and Abilities

1. Knowledge and experience with DEIB work in a higher education setting.
2. Familiar with basic building services and systems, including, but not limited to, plumbing, electrical, HVAC, fire and security. Knowledge of state and federal regulations as related to building, fire, and occupational health and safety.
3. Ability to work on and prioritize a wide variety of tasks simultaneously and remain focused with frequent interruptions.
4. Strong and demonstrated ability to work effectively and flexibly demonstrating customer service skills with a large number of staff, students, interns and other professionals representing a wide diversity of personalities while demonstrating respect for other people’s time and priorities.
5. Strongly demonstrated strategic thinking and problem-solving skills with the ability to work independently as well as in a team setting.

Preferred Education and Experience

Experience with higher education and professional conservatory theatre settings. A working understanding of maintenance and renovation needs for historic buildings. Knowledge of Yale’s administrative and service structures, including, but not limited to, Physical Plant, Facilities, Purchasing, Grounds, Custodial Services, Finance, ITS, and Telecommunications. Knowledge of motor vehicle maintenance and repair requirements, health department codes, job-related health and safety issues. Experience with professional kitchen operations and food and health codes. Certified Food Safety Manager certificate.

Physical Requirements

Must be able to stand for long periods of time. Push, pull, or lift a minimum of 50lbs repeatedly. Climb tall ladders and walk on stage grids. Drive stake-bed truck and cargo van as needed.

Principal Responsibilities

1. Evaluates unit, department, or school needs and determines the appropriate maintenance and custodial services required.
2. Develops and implements departmental policies and procedures pertaining to facility maintenance, use, and safety.
3. Ensures complaints regarding building maintenance, custodial services, and safety are resolved.
4. Monitors supply, procurement, inventory control, and shipping and receiving functions to ensure building maintenance supplies are available.
5. Develops and implements contractual safeguards to ensure fulfillment of work and materials warranties.
6. Investigates and resolves building system malfunctions; coordinates repairs and maintenance to facility and physical plant.
7. Assures compliance with safety and building code standards and specifications within University policies and procedures guidelines.
8. Interacts with internal contacts to arrange for custodial services, discuss fire and safety systems, and coordinate departmental requirements for facility use.
9. Interacts with outside contacts to engage maintenance services, arrange for repairs, and obtain information and price quotes for programs as needed.
10. Participates in budget development process to ensure adequate operating funds are available for buildings and physical plant.
11. Manages a staff of exempt and nonexempt employees.
12. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree. Four years of related experience or an equivalent combination of education and experience.

Job Details

• Job Category: Manager
• Salary Range: $65,000.00 - $101,000.00
• Time Type: Full time
• Work Model: On-site
• Location: New Haven, Connecticut