Full job description
Associate Director of Grants
Category: Administration
Department: Institutional Effectiveness
Locations: Poughkeepsie, NY
Posted: Jun 23, 2025
Closes: Open Until Filled
Type: Full-time
Salary Type: Annually
Salary Range: $76,000.00 - $89,000.00
PositionID: 189488
About Dutchess Community College:
Located in the heart of New York's beautiful and historic mid-Hudson Valley, just 90 minutes north of New York City, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York, the largest comprehensive public higher education system in the country.
DCC's strategic direction is guided by four lenses through which we view our work: Students. Learning. Community. Growth. We are committed to respecting individuality, embracing diversity, being "student-ready," partnering with and serving our community inclusively. The College welcomes and seeks to grow pools of prospective employees who share and are anxious to support the institution's core values: Excellence. Collaboration. Engagement. Equity. Innovation.
Job Description:
THE POSITION:
The Associate Director of Grants plays a vital role in supporting the Assistant Dean of Institutional Effectiveness by coordinating all aspects of grants management, including follow-up reporting to funders and drafting initial grant application components. This position requires a high level of organization, attention to detail, and the ability to manage multiple priorities while ensuring successful implementation of the College's grant-related initiatives. The Associate Director will be responsible for working closely with faculty, staff, and external partners to ensure that applications and post-award reports meet all deadlines and compliance requirements.
ROLE AND RESPONSIBILITIES:
The Associate Director of Grants works within the Grants Office and reports directly to the Assistant Dean of Institutional Effectiveness. Key responsibilities include:
- Fully coordinate the preparation of Perkins Career & Technical Education funding requests, ensuring budgets and required documentation are complete and ready for submission.
- Draft and assist in the preparation of initial components of grant applications, including narratives, project descriptions, objectives, and budgets working closely with faculty and staff.
- Produce research and identify potential funding sources (local, state, federal) and provide updates on relevant opportunities to stakeholders.
- Communicate with faculty, staff, and other departments to collect necessary documentation and ensure completeness of grant proposals.
- Draft and compile initial compilation of application materials, ensuring consistency, accuracy, and adherence to guidelines.
- Compile research on evidence-based programs to support funding applications, including workforce development and institution-wide efforts like Title III & V.
- Coordinate interim and final reports for Perkins Career & Technical Education Program, monitor expenditures, and ensure budget compliance.
- Monitor and track the progress and expenditures of funded grants by gathering information from program managers and the Business office.
- Assist in preparing interim and final reports for grant-funded projects, ensuring all documentation is complete, accurate, and submitted on time.
- Prepare narrative progress reports, drafting content based on collected data and working closely with program managers to ensure timely submission.
- Ensure compliance with grant terms and conditions by assisting with the preparation of required documentation and monitoring adherence to funder requirements.
- Coordinate with the Business Office and program leads to ensure proper documentation and compliance with budget and expenditure tracking.
- Provide reminders and schedule alerts for upcoming reporting deadlines to ensure timely and compliant submissions.
- Prepare and review monthly status reports on the progress of funded and non-funded projects.
- Maintain the internal grants management database, ensuring that all records and grant details are kept up-to-date and organized.
- Monitor and research government-related grant opportunities (local, state, federal).
- Monitor compliance with grant terms and conditions, ensuring adherence to funding agency guidelines.
Requirements:
REQUIREMENTS:
- Bachelor's degree in a related field (e.g., business administration, communications, nonprofit management).
- Minimum of 5 years of experience in grants coordination, administrative support, or a related field, with experience in higher education or nonprofit settings preferred.
- Strong organizational skills with the ability to manage multiple tasks, deadlines, and complex projects simultaneously.
- Excellent written and verbal communication skills, with the ability to draft clear and concise reports, proposals, and correspondence.
- High attention to detail and ability to ensure accuracy in all aspects of grants management, including reporting and documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with grants management software or project management tools.
- Ability to work both independently and as part of a team, with strong interpersonal skills and the ability to collaborate across departments.
PREFERRED QUALIFICATIONS:
- Master's degree in a related field.
- Experience with grants management systems and compliance tracking.
- Knowledge of federal, state, and local funding sources, along with understanding of the application and reporting processes.
- Experience working in a higher education environment or with educational institutions.
Additional Information:
The position of Associate Director of Grants is a full-time permanent position with an expected start date of 9/1/25.
CLASSIFICATION / SALARY
Classification: Administration / DUE
Salary: $76,000 - $89,000
WORKING CONDITIONS
The performance of this work is primarily in-person and on-site.
Flexible hours may be necessary.
Some travel will be necessary.
All applicants are subject to a background check to include criminal, employment, and education.
Dutchess Community College is an AA/EOE employer. As part of the State University of New York (SUNY), in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.
Application Instructions:
To be considered please submit an online application, resume and cover letter electronically to http://sunydutchess.interviewexchange.com/jobofferdetails.jsp?JOBID=189488
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